DEPARTMENT OF EDUCATION
P.O.
SUPTS. MEMO
NO.21
June 9, 2006
ADMINISTRATIVE
|
TO: |
Division
Superintendents |
|
FROM: |
Patricia I.
Wright Acting Superintendent
of Public Instruction |
|
SUBJECT: |
Procedures
for Completing the School and Staff Administration Data Collection |
The School and Staff
Administration Data Collection (School ID) includes reporting the following
information for the 2006-2007 school year:
School division address and phone information
Name
of division superintendent or agency administrator
School
year calendar
Paired
schools
Institution
(school) address, phone number, administration type, operation status, low and
high grades, class schedule type, SOL test offered, year-round and school-annex
information
Name
of school principal
Focus
areas (program categories)
School division staff information
School
division contact information (new contact types added)
This information is the Department of Education's official means
of identifying schools for No Child Left Behind (NCLB) reporting,
accreditation, assessment, mailings, contacts for Web-based data submissions,
and the Virginia Educational Directory.
Information for the division
superintendent should be updated to include the current e-mail address so that
the executive staff has the capability of communicating electronically with
division superintendents when information needs to be shared quickly.
School division staff
information is listed in the Department of Education's Virginia Educational Directory Web pages. These Web pages are updated nightly and
contain current school and staff administration information. Division contact information is used to
designate a contact person for various Department of Education data collections
and instructional programs.
The Request
to Open/Close a School form must be submitted by August 1, 2006, for (1)
new schools that will be opening, (2) schools that will be closing, and (3)
changes in the organization of a school, center, or program that will affect
the administration type. The form and instructions can be downloaded from the
Departments website at:
http://www.doe.virginia.gov/VDOE/Publications/ADMN/datacoll/coll.htm
Updates to the school
division, school, and staff data can be made through a Web-based
form beginning July 5, 2006. The
school and staff administration contact person should ensure that the Request
to Open/Close a School form and all other updates have been completed by
August 1, 2006. After all data for the school division are complete, a
verification form provided in the Web-based form must be signed by the
superintendent and sent to the Department of Education by August 15, 2006. After this date, no further changes will be
accepted to open or close a school, or to update low or high grades.
Definitions and detailed
instructions for updating the information can be downloaded from the
Departments website at:
http://www.doe.virginia.gov/VDOE/Publications/ADMN/datacoll/coll.htm.
Questions or comments
relating to the School and Staff Administration Data Collection should be
directed to Educational Applications at ResultsHelp@doe.virginia.gov or
(804) 225-2099.
PIW/SW/dmb