COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 25

July 14, 2006

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Student Data Collection for Homeless Children and Youth

 

 

The purpose of this memorandum is to request school division data regarding homeless children and youth enrolled and served during the 2005-06 school year. This information is required by the U. S. Department of Education (USED) and is similar to data requested in previous years. Please note that USED has requested that students displaced by Hurricanes Katrina and Rita be included in homeless student counts.

 

 

Reporting Requirements

School divisions that are not subgrantees and do not receive direct McKinney-Vento funding through Project HOPE-Virginia should complete the Data Collection Form for School Divisions Without McKinney-Vento Subgrants. Note that shaded boxes reflect information already being reported to the Virginia Department of Education. This information need not be duplicated and will be accessed from your student record collection submission.

 

Subgrantee school divisions receiving direct McKinney-Vento funding through Project HOPE-Virginia must submit the more detailed data collection form required in the Annual Report for McKinney-Vento Subgrants.

 

Sample report forms are attached. In addition, a copy of the appropriate form and a technical assistance guide is being sent electronically to the local homeless education liaison in each school division. Please ensure the appropriate form is completed for your school division.

This year, an online submission system is available via the Project HOPE-Virginia website: www.wm.edu/hope/datacollection. By using the online report, users will be linked to the appropriate data collection form. If online submission is not possible, the completed report may be mailed, faxed, or e-mailed to Project HOPE-Virginia.

 

In order to adhere to the USED submission date for state reporting, please submit your completed report no later than September 1, 2006, to Project HOPE- Virginia. If you have any questions, please contact:

 

Dr. Patricia A. Popp

State Coordinator

Project HOPE Virginia

The College of William and Mary School of Education

P. O. Box 8795

Williamsburg, Virginia 23187

Phone: 757-221-4002

Fax: 757-221-2988

E-mail: homlss@wm.edu

 

Thank you for your assistance and attention to this requirement.

 

BKC/pap

 

Attachment

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/adm025a.doc

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/adm025b.doc