COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 35

August 18, 2006

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Remedial Summer School Funding for Fiscal Year 2007 (Summer 2006 Program)

 

Due: September 22, 2006

 

State funding is provided in the 2006-2008 appropriation act (Chapter 3, Special Session I, 2006 Acts of Assembly) for those divisions that offered a qualifying remedial summer program in summer 2006 (fiscal year 2007) pursuant to Section 22.1-253.13:1 C., Code of Virginia.

 

Beginning with fiscal year 2007, the department will collect data for the reimbursement of qualified remedial summer school programs using an Excel template. Instructions for accessing and completing the Excel data collection template are included as Attachment A to this memorandum.

 

School divisions that did not serve remedial summer school students in summer 2006 must return the Excel data collection template indicating that no state funding is requested for fiscal year 2007.

 

For divisions that request reimbursement for remedial summer school programs, state payments for fiscal year 2007 will be based on the state share of $412 per eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.

 

In reporting students for state remedial summer school funding in the Excel data collection template, each eligible student that was served must be counted only once. Students should be counted in this manner regardless of whether they were served in one or more subject areas or in single or multiple sessions during the 2006 remedial summer school program. The funded per pupil amount is based on the average cost of 30 days of instruction per student; there may have been some students who received more instruction and some who received less but each student should be counted only once for state funding purposes.

 

School divisions that operate year-round schools may include students who were remediated during intersession periods of the year-round school term in the Excel data collection template. Students who were remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year.

 

For example, students who were remediated during the intersession periods of 2005‑2006 year-round school terms that occurred from July 2005 through June 2006 or September 2005 through August 2006 should be reported in the Excel data collection template for reimbursement from fiscal year 2007 remedial summer school funds. Just as with summer remediation programs, a student must be counted only once for the entire school year regardless of the number of intersession periods the student attended.

 

Non-resident, foster care children described under Section 22.1-101.1, subsections A and B, Code of Virginia, that were served in the summer 2006 remedial program in your division may be included in the Excel data collection template for reimbursement from state remedial summer school funds. Like other students submitted for state reimbursement, these students must be counted only once in the Excel data collection template.

 

As required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20, school divisions must submit a remediation plan for the 2006 remedial summer school program (see Administrative Superintendents Memorandum Number 8 dated February 24, 2006) before final fiscal year 2007 remedial summer school entitlements can be paid. An annual report, required by Board of Education regulation 8 VAC 20-630-50, covering the 2006 remedial summer school program is due to the Department of Education by September 15, 2006 (see Administrative Superintendents Memorandum Number 20 dated June 2, 2006).

 

After the required remediation plans are received from school divisions and are verified by the department and the actual remedial summer school program enrollments from the completed Excel data collection files are received from school divisions and are approved by the department, the fiscal year 2007 remedial summer school entitlement will be paid in a single payment to school divisions based on the availability of state funds. In the event the calculated entitlements exceed the available appropriation for fiscal year 2007, and additional funding is not obtained, final payments to divisions will be prorated.

 

Please e-mail the completed Excel data collection template, and mail the signed certification page to the departments budget office, no later than September 22, 2006. Questions regarding state remedial summer school funding should be directed to Kirsten Olson at (804) 225-2025.

 

BKC/ko

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/adm035a.pdf