DEPARTMENT OF EDUCATION
P.O.
SUPTS.
MEMO NO. 35
August
18, 2006
ADMINISTRATIVE
|
TO: |
Division Superintendents |
|
FROM: |
Billy K. Cannaday,
Jr. Superintendent of Public Instruction |
|
SUBJECT: |
Remedial Summer School Funding for
Fiscal Year 2007 (Summer 2006 Program) Due: September 22, 2006 |
State funding is provided in the
2006-2008 appropriation act (Chapter 3, Special Session I, 2006 Acts of
Assembly) for those divisions that offered a qualifying remedial summer program
in summer 2006 (fiscal year 2007) pursuant to Section 22.1-253.13:1 C., Code
of
Beginning
with fiscal year 2007, the department will collect data for the reimbursement
of qualified remedial summer school programs using an Excel template. Instructions for accessing and completing the
Excel data collection template are included as Attachment A to this
memorandum.
School
divisions that did not serve remedial summer school students in summer 2006
must return the
Excel data collection template indicating
that no state funding is requested for fiscal year 2007.
For
divisions that request reimbursement for remedial summer school programs, state
payments for fiscal year 2007 will be based on the state share of $412 per
eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will
be based on the composite index of local ability-to-pay for each school
division.
In reporting students for state remedial
summer school funding in the Excel data collection template, each eligible
student that was served must be counted only once. Students should be counted in this manner
regardless of whether they were served in one or more subject areas or in
single or multiple sessions during the 2006 remedial summer school
program. The funded per pupil amount is
based on the average cost of 30 days of instruction per student; there may have
been some students who received more instruction and some who received less but
each student should be counted only once for state funding purposes.
School divisions that operate year-round schools may include
students who were remediated during intersession periods of the year-round
school term in the Excel data collection template. Students who were remediated during the intersession
periods of year-round schools should be submitted for reimbursement in the
reporting cycle that occurs in the subsequent fiscal year.
For example,
students who were remediated during the intersession periods of 2005‑2006
year-round school terms that occurred from July 2005 through June 2006 or
September 2005 through August 2006 should be reported in the Excel data
collection template for reimbursement from fiscal year 2007 remedial summer
school funds. Just as with summer
remediation programs, a student must be counted only once for the entire school
year regardless of the number of intersession periods the student attended.
Non-resident,
foster care children described under Section 22.1-101.1, subsections A and B, Code
of Virginia, that were served in the summer 2006 remedial program in your
division may be included in the Excel data collection template for
reimbursement from state remedial summer school funds. Like other students submitted for state
reimbursement, these students must be counted only once in the Excel data
collection template.
As required by Section 22.1-199.2, Code
of Virginia, and Board of Education regulation 8 VAC 20-630-20, school
divisions must submit a remediation plan for the 2006 remedial summer school
program (see Administrative
Superintendents Memorandum Number 8 dated February 24, 2006) before final
fiscal year 2007 remedial summer school entitlements can be paid. An annual report, required by Board of
Education regulation 8 VAC 20-630-50, covering the 2006 remedial summer school
program is due to the Department of Education by September 15, 2006 (see Administrative
Superintendents Memorandum Number 20 dated June 2, 2006).
After the required remediation plans
are received from school divisions and are verified by the department and the
actual remedial summer school program enrollments from the completed Excel
data collection files are received from school
divisions and are approved by the department, the fiscal year 2007 remedial
summer school entitlement will be paid in a single payment to school divisions
based on the availability of state funds.
In the event the calculated entitlements exceed the available
appropriation for fiscal year 2007, and additional funding is not obtained,
final payments to divisions will be prorated.
Please e-mail the completed Excel data
collection template, and mail the signed certification page to the departments budget office, no later than September
22, 2006. Questions regarding state
remedial summer school funding should be directed to Kirsten Olson at (804)
225-2025.
BKC/ko
http://www.doe.virginia.gov/administrators/superintendents_memos/2006/adm035a.pdf