COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO.38

September 1, 2006

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

OMEGA Career and Technical Education and Twenty-First Century Community Learning Centers Grants

 

We are pleased to announce that reimbursement requests and object code budget transfers for two additional grants may now be submitted via the Virginia Department of Educations Online Management of Education Grant Awards (OMEGA) system:

 

  • Career and Technical Education Federal Perkins Act Funds(CFDA 84.048 Vocational Education Basic Grants to States); and,
  • Twenty-First Century Community Learning Centers (CFDA 84.287).

 

OMEGA user set up forms with instructions, a detailed Users Guide, and access to online training opportunities are available at http://www.doe.virginia.gov/VDOE/omega/.

 

Please mail the completed user set up forms to the following address no later than October 6, 2006:

 

Department of Education

Attn: Accounting Department

P. O. Box 2120

Richmond, VA 23218-2120

 

A minimum of two user permission forms must be submitted by each school division because someone other than the transaction originator approves each request before it is submitted to the Department of Education. We have established the Approval Queue with the minimum requirement of one Level 3 Approver for each type of request. The number of required local approvals for any Approval Level may be revised by the local OMEGA Maintenance User before any transactions are input, or at any time when there are no active requests. Please refer to the online instructions referenced above for assistance with establishing your school divisions approval queue.

 

It is expected that paper copies of reimbursement and object code transfer requests for these two grants will not be accepted after December 4, 2006.

 

As additional grants become available for reimbursement through OMEGA, you will be notified by Superintendents Memorandum. Your divisions input continues to be greatly appreciated. If you have any questions or concerns, please contact Marie G. Williams, accounting director, at marie.Williams@doe.virginia.gov or at 804-225-2040 or contact OMEGA Support at Omega.Support@doe.virginia.gov or at 804-371-0993.

 

BKC/DST/leb