DEPARTMENT OF EDUCATION
P.O.
SUPTS. MEMO NO. 39
September 8, 2006
ADMINISTRATIVE
|
TO: |
Division
Superintendents |
|
FROM: |
Billy K. Cannaday, Jr. Superintendent
of Public Instruction |
|
SUBJECT: |
2006-2007
Fall Student Records Data Collection and Miscellaneous Statistics Due:
October 15, 2006 |
To
comply with the information and reporting requirements for adequate yearly
progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of
Education is conducting the Fall Student Records Data Collection. This data collection includes the Fall
Membership Report and a preliminary Report of Dropouts.
The Fall Student Records Data
Collection should reflect students records as of October 1, 2006, and will
include the 2005-2006 dropouts who returned to school by October 1, 2006. The fall collection also includes a Web-based
entry form to collect the following data:
Projections
for March 31 ADM;
Number of
Children Receiving Home Instruction and
Religious Exemptions;
Membership
in Applicable English Classes, Grades 6-12;
Number
of Children Enrolled in the Head Start program;
and
Data
for the K-3 Class Size Reduction Program.
Fall
membership data are critical to the revision of average daily membership (ADM)
estimates and are needed to finalize the state budget submitted by the
Governor. Since fall membership data are
used to revise ADM estimates, your verification report will include two
membership reports: (1) a Funded Fall
Membership Report which includes all active students reported for all ages and
grades, and (2) an enrollment report of full-time, school age students
aggregated by school, grade, and applicable program(s).
A detailed listing of the data elements
on the student record, the aggregate data collected on the Web-based form, and
instructions for completing and submitting the data can be found on the
Virginia Department of Educations website at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.
Data
are required by the Department of Education on or before October 16, 2006.
Early submission is strongly encouraged.
The Fall Student Record Collection will
be open and accessible through the Single Sign-on for Web Systems (SSWS) on
October 1, 2006.
Questions
or comments relating to the Fall Student Records Data Collection should be
directed to Educational Applications at RESULTSHELP@doe.virginia.gov
or (804) 786-3112.
BKCJr/SMW/spl