COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO.47

November 9, 2006

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Report of Children With Disabilities Receiving Special Education on December 1, 2006

 

Under the provisions of Part B of the Individuals With Disabilities Education Act (IDEA), as amended, local education agencies are required to make an unduplicated count of students with disabilities receiving special education on December 1 or the closest school day to December 1.

 

Data should be submitted to the Department of Education no later than Friday, December 8, 2006. Inaccurate reporting of student data may result in loss of funding or overpayments to localities.

 

There are three new reporting requirements for this year:

1. Students must be reported using the State Testing Identifier (STI) beginning with the December 1, 2006, child count. All students with disabilities, including pre-school age students, students attending private schools and students who are home instructed and receiving special education services from a local school division must have this STI. When two school divisions find it necessary to report the same student, they must use the same STI.

 

2. School divisions will now report the amount of time a special education student spends in the regular education classroom. The time reported is the total time in the regular class regardless of whether the student is receiving special education or regular education.

 

3. The Limited English Proficiency (LEP)status of students with disabilities must also be reported for those students who have Limited English Proficiency (LEP) status.

A properly developed individualized education program (IEP) or a services plan for students unilaterally placed by parents in private schools, but who are receiving some special education, must be implemented for each disabled student reported to the Virginia Department of Education.

 

Because these data form the basis for state funding and federal reporting, information submitted is subject to audit by the United States Department of Education, the Virginia Department of Education, and the Auditor of Public Accounts. Therefore, documentation of age and disability for students reported must be maintained at the local level.

 

If you have any questions or need assistance with the submission of data, please contact Mr. Paul J. Raskopf at 804-225-2080 or paul.raskopf@doe.virginia.gov, or Tony Faina at 804-225-2928 or tony.faina@doe.virginia.gov.

 

BKCJr/pjr