COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 52

December 21, 2006

 

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

2006-2007 Discipline, Crime, and Violence Report Collection of New In-School Suspension Data for Special Education Students

 

The purpose of this memo is to provide administrative guidance for collecting new data on in-school suspensions for special education students for the 2006-2007 school year. Training regarding this requirement was provided to school division staff who work with the Discipline, Crime, and Violence Report through eight regional workshops and two meetings of the SASI Users Group during the fall.

The data are being requested because of new reporting requirements imposed by the Office of Special Education Programs (OSEP), United States Department of Education. Specifically, data must be reported for children with disabilities subject to disciplinary removal for the school year 2006-2007.

In-school suspension is defined as those instances in which a child is temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel. Direct supervision means school personnel are physically in the same location as the students under their supervision.

We ask that school divisions begin collecting new in-school suspension data for special education students starting January 1, 2007, or as soon thereafter as is feasible. In-school suspensions must be reported even if there were no reportable offenses. The sanction code of 01 will be used for reporting in-school suspension. The number of days of the in-school suspension must also be reported. A half day in-school suspension will be reported as one day.

An addendum to the Discipline, Crime, and Violence Comprehensive User Guide includes specific information about the new reporting requirements. The addendum may be accessed at http://www.doe.virginia.gov/VDOE/Publications/Discipline/datacoll/2006-2007/06coll.html.

Questions regarding this new federal reporting requirement may be directed to Paul Raskopf at (804) 225-2080 or by e-mail at paul.raskopf@doe.virginia.gov. Other questions regarding submission of this report may be directed to Joyce Martin at (804) 225-2966, or by e-mail at discipln@doe.virginia.gov.

BKCJr/ADC/jjm