DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 66
March 17, 2006
Patricia I. Wright
Acting Superintendent of Public Instruction
of Statement of Administrative Impact and Project Costs of Implementation
for the Proposed Revisions to the
Regulations Establishing Standards for Accrediting Public Schools in
As part of its responsibility for promulgating new regulations or revisions to existing regulations, the Board of Education is required to develop a statement of the administrative impact and projected cost to school divisions of implementing and complying with such regulations. The board and the Department of Education are required to send a copy of the statement to each division superintendent [See 22.1-17 of the Code of
Section 22.1-19 of the Code of Virginia requires
that the Board of Education prescribe standards and provide for the accreditation
of public elementary, middle, and secondary schools. Section
22.1-253.13:3 of the Code of Virginia requires the Board of Education to
promulgate Standards of Accreditation for
The Board of Education shall promulgate regulations establishing standards for accreditation pursuant to the Administrative Process Act ( 2.2-4000 et seq.), which shall include, but not be limited to, student outcome measures, requirements and guidelines for instructional programs and for the integration of educational technology into such instructional programs, administrative and instructional staffing levels and positions, including staff positions for supporting educational technology, student services, auxiliary education programs such as library and media services, course and credit requirements for graduation from high school, community relations, and the philosophy, goals, and objectives of public education in Virginia.
The Board of Education is in the process of revising its Regulations Establishing Standards for Accrediting Public Schools in Virginia. The proposed revisions were initially published in the November 28, 2005, edition of the Virginia Register of Regulations, Volume 22, Issue 6. This analysis addresses all changes that were part of that proposal and revisions that have been made since the publication date.
The regulations define the
requirements for accrediting public schools in
The current regulations contain provisions governing:
Most of the requirements set forth in the current Regulations Establishing Standards for Accrediting Public Schools in Virginia (8 VAC 20-130-10 et. seq.) will be retained. The primary purposes of the revisions are to:
The primary changes are designed to:
Require elementary and middle school students to participate in a program of physical fitness during the regular school year in accordance with Board of Education guidelines.
Estimated Administrative Impact: New administrative features include the following:
Local school boards must:
Provide each full-time middle and secondary classroom teacher with one planning period per day or the equivalent, unencumbered of any teaching or supervisory duties.
Provide that each middle and secondary classroom teachers standard load shall be based on teaching no more than 5/6 of the instructional day, with no more than 150 student periods per day or 25 class periods per week.
Public schools must:
Refrain from counting recess as instructional time.
Permit students who were in the ninth-grade class of 2003-2004 and beyond to be eligible to earn locally awarded verified credits from the local school board.
Projected Costs of Implementation: Under the current methodology for calculating the Standards of Quality (SOQ) costs, the proposed changes would not have an impact on state SOQ funding because the majority of the SOQ cost for each school division is based on the required number of teachers using a statutorily prescribed pupil-teacher ratio. Other support costs are based on a statewide prevailing cost per pupil. These regulations do not change the pupil-teacher ratio or the administrative and support staff ratio. Likewise, they do not change the methodology used to determine the statewide prevailing support costs.
The proposed revisions do define class period, planning period, and student periods for purposes of the middle and secondary classroom teachers standard load and planning period. They further provide that each full-time middle and secondary classroom teacher shall be provided one planning period per day or the equivalent, unencumbered of any teaching or supervisory duties. However, the SOQ funding model currently provides funding for these items; therefore, the states share of Standards of Quality funding is not impacted by these regulatory changes. Any impact on school divisions from these changes are expected to be insignificant since each division already receives SOQ funding for these items.
Additionally, the proposed changes do not impact other sources of state funding to school divisions. While most of the requirements are already being met, there is the potential for an increase in the cost of implementing the proposed revisions for the following initiatives:
The option to reconstitute a school that is denied accreditation.
The requirement that elementary guidance counselors provide a minimum of 60 percent of the time devoted to counseling of students. This provision currently applies to guidance counselors in middle and secondary schools,
The requirement that middle and secondary teachers standard load shall be based on teaching no more than 5/6 of the instructional day, with no more than 150 student periods per day or 25 class periods per week.
The requirement that schools rated Accreditation Withheld/Improving School Near Accreditation must also undergo an academic review and prepare and implement a school improvement plan.
The requirements for schools denied accreditation in 8 VAC 20-131-315 including:
The school must notify the parents and other interested parties of the accreditation rating within 30 calendar days of receiving the notification, and must provide them with a copy of the proposed corrective action plan and an opportunity to comment on the corrective action plan. Costs associated with this requirement will include the production and distribution of the notification.
The school must implement the corrective action plan approved by the local school board and affirmed through a memorandum of understanding between the Board of Education and the local school board within 60 days following submission of the corrective action plan to the Board.
The local school board must submit annual status reports to the Board of Education, and the principal, division superintendent, and chair of the school board may be required to appear before the Board of Education to present the status reports.
The requirement that unless otherwise specified, these regulations are effective for the 2006-2007 school year.
If you have any questions, please contact Michelle Vucci, director of policy, at (804) 371-0558, or mail to: firstname.lastname@example.org.