COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 129

June 23, 2006

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Patricia I. Wright

Acting Superintendent of Public Instruction

 

SUBJECT:

Transmittal of Statement of Administrative Impact and Project Costs of Implementation for the Promulgation of the Regulations for Conducting Division-Level Academic Reviews and the Regulations Governing the Process for Submitting Proposals to Consolidate School Divisions

 

As part of its responsibility for promulgating new regulations or revisions to existing regulations, the Board of Education is required to develop a statement of the administrative impact and projected cost to school divisions of implementing and complying with such regulations. The board and the Department of Education are required to send a copy of the statement to each division superintendent.

 

House Bill 1294, passed by the 2004 General Assembly, gave the Board of Education the authority to require division-level academic reviews in school divisions where findings of school-level academic reviews show that the failure of the school to reach full accreditation is related to the local school boards failure to meet its responsibilities under the Standards of Quality. The Board of Education promulgated emergency regulations in response to the requirements of the bill. The proposed regulations do not deviate substantially from the provisions of the emergency regulations.

 

House Bill 978, also passed by the 2004 General Assembly, amended 22.1-25 of the Code of Virginia to direct the Board of Education to promulgate regulations providing for a process by which school divisions may submit proposals for consolidation. Section 22.1-25, as amended, stipulates the information and data to be submitted by school divisions in their proposals for consolidation, the criteria that must be considered by the Board of Education in reviewing the proposals and a process for public participation in the process. The proposed regulations include additional administration and consolidation process requirements.

 

The full text of both of the proposed regulations is attached.

 

Administrative Impact and Projected Costs of Implementation

 

The Regulations for Conducting Division-Level Academic Reviews are essential to provide the structure for the Board of Education and staff of the Department of Education for the orderly conduct of division-level academic reviews in selected school divisions that have underperforming schools or fail to meet the requirements of the Standards of Quality. The regulations outline the process and procedures for conducting the division-level academic reviews and for local school boards to submit a corrective action plan to the Board of Education. In addition, they define some flexibility for options for reviews to be conducted by agencies or organizations other than the Department of Education when appropriate.

 

The administrative impact and the costs to the state to implement the regulation will vary from year to year depending on the number of school divisions identified for review and the size and scope of the review. The administrative impact and costs to local school divisions to implement the regulation will vary depending on the need for corrective action on the part of the local school division.

 

The Regulations Governing the Process for Submitting Proposals to Consolidate School Divisions are required by 22.1-25 of the Code of Virginia. Their purpose is to provide a process whereby school divisions may submit proposals for the consolidation of school divisions. The substantive provisions include the required components of school division consolidation proposals, the criteria that the Board of Education must consider in determining appropriate school divisions for consolidation, timelines for required submission of the request for consolidation and notification by the Superintendent of Public Instruction and an opportunity for public comment on the proposed consolidation.

 

The administrative impact and the costs to the state to implement the regulation cannot be quantified. Consequently, the fiscal impact of proposed consolidations would be examined on a case-by-case basis. The administrative impact and the costs to local school divisions to implement the regulation also cannot be quantified. However, it is assumed that costs will be incurred by local school divisions related to the development of consolidation proposals and public hearings related to the proposals.

 

If you have any questions, please contact Michelle Vucci, director of policy, at (804) 371-0558, or mail to: policy@doe.virginia.gov.

 

PIW/MJP/jcj

 

Attachments

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/inf129a.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/inf129b.pdf