COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 167

September 1, 2006

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Virginia Department of Health Student Immunization Status Report

 

The Virginia Department of Education has been asked by the Virginia Department of Health (VDH) Office of Epidemiology, Division of Immunization, to remind school divisions that kindergarten student immunization data must be collected from each Virginia public school. For the 2006-2007 school year, reporting is also requested for 6th grade students.

 

The Virginia Board of Health Regulations for the Immunization of School Children require that:

 

Each admitting official shall, within 30 days of the beginning of each school year of entrance of a student, or by October 15 of each school

year, file with the State Health Department through the health department for his locality, a report summarizing the immunization status of the students in his school. This report shall be filed on Form SIS 3, the Student Immunization Status Report, and shall contain the number of students admitted to that school with documentary proof of immunization, the number of students who have been admitted with a medical or religious exemption, and the number of students who have been conditionally admitted.

 

It is requested that all schools use the electronic Web-based reporting system. The attached information provides guidance on the completion of the Virginia Department of Health Student Immunization Status Report Form (SIS 3).

 

The report form can be completed online by going to the Virginia Department of Healths website at: http://www.vdh.virginia.gov/sis.

The Department of Health has made modifications to the system for more efficient reporting. The password for public schools will be: pub*2006.

Please have the principal of each school that enrolls kindergarten and 6th grade students complete the status report on or before October 15, 2006. Should you have additional questions, please contact Dr. James Farrell, director of division of immunization at (804) 864-8055, jim.Farrell@vdh.virginia.gov or Gwen P. Smith, school health specialist at (804) 786-8671, gwen.smith@doe.virginia.gov.

 

BKC/gps

 

Attachment

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2006/inf167a.doc