COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 250

December 1, 2006

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Transmittal of Statement of Administrative Impact and Project Costs of Implementation for the Promulgation of Proposed Revisions to the Secondary School Transcript

 

As part of its responsibility for promulgating new regulations and revisions to existing regulations, the Board of Education (Board) is required to develop a statement of the administrative impact and projected cost to school divisions of implementing and complying with such regulations. The Board and the Department of Education are required to send a copy of the statement to each division superintendent.

 

The Regulations Governing Secondary School Transcripts provide definitions, format options for transcripts and profile data sheets, and the elements for weighting courses. The Board proposes to update these regulations.

 

The Board proposes: 1) changes to the definitions section to ensure that terms are defined in the same manner as other Board regulations; 2) changes to the effective date section of the regulations; 3) revisions to the requirements to ensure that school divisions include type of diploma and career and technical industry certification on the students secondary school transcript; 4) revisions to the requirements to ensure that the different types of diplomas are reflected, but that the inclusion of the information does not violate the Family Educational Rights and Privacy Act; 5) changes to the requirement regarding a students rank in class to reflect whether the school or program chooses to rank students; 6) changes to the sections concerning advanced-level courses and the elements of weighting courses to ensure that they comport with other state requirements; and 7) changes from a local student identification number to a state student testing identifier so that data can be collected and analyzed on students from grades PK-16.

 

The benefits will likely exceed the costs for all proposed changes. The proposed changes to the definitions sections to ensure that terms are defined in the same manner as other Board regulations is beneficial in that localities and the public will be less likely to be confused by similar terms being used to indicate different concepts. The proposed revisions to the requirements to ensure that school divisions include type of diploma and career and technical industry certification on the students secondary school transcript will allow students who earn an Advanced Studies Diploma or an industry certification to be recognized. The use of a state student testing identifier will eliminate confusion as students transfer from one school and division to another.

 

The proposed revisions affect the Commonwealths 132 school divisions, their staff, and students. The proposed regulations affect all Virginia localities. It is not possible to estimate the cost of the regulations due to the varying nature of Virginias 132 school divisions. However, the cost should be minimal since the proposed regulations do not impose major changes in requirements from previous regulations.

 

The proposed revisions to the Regulations Governing Secondary School Transcripts can be accessed at:

http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2006/ItemA-feb.pdf. They will be posted in the Virginia Register on December 11, 2006, beginning the 60-day public comment period. Public comment may be submitted to transcriptregs@doe.virginia.gov. In addition, a public hearing will be held immediately following adjournment of the Board of Education meeting, January 10, 2007.

 

If you have questions, please contact James C. Firebaugh, director, Office of Middle and High School Instruction, by e-mail at Jim.Firebaugh@doe.virginia.gov, or by telephone at (804) 225-2651.

 

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