COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 6

February 9, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

2006-2007 Spring Student Record Collection and Miscellaneous Statistics

 

Due: April 20, 2007

 

To comply with the information and reporting requirements for March 31 average daily membership, adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Spring Student Record Collection (SPR SRC) for the 2006-2007 school year is due on April 20, 2007.

 

The 2006-2007 Spring Records Data Collection should reflect students records as of March 31, 2007, and will include:

 

  • March 31 average daily membership (ADM) report.

 

  • Adequate yearly progress (AYP) - Other academic indicator data by subgroups if a school division has chosen attendance as their other academic indicator for AYP.

 

  • CTERS 2 Report - The data requested for the CTERS 2 report will include the number of students who are identified with a CTE Career Family Code CTE Special Populations Code. Please note that CTERS 2 has moved from the End-of-Year Student Record Collection (SRC EOY) to the SRC SPR, and the Annual Gifted and Talented report has moved from the SRC SPR to the SRC EOY.

 

Final entitlements for Standards of Quality accounts (Basic Aid, fringe benefits, etc.) and several other Direct Aid to Public Education accounts for fiscal year 2007, will be based on average daily membership (ADM) as of March 31, 2007.

 

Any additions to March 31, 2007, ADM identified after the submission deadline of April 20, 2007, will not be used to adjust final fiscal year 2007 Direct Aid entitlements unless the department receives them on or before May 4, 2007. Reductions to March 31 ADM may be submitted to the department at any time; however, school divisions are encouraged to submit any changes on or before May 4, 2007.

 

In order for the May and June electronic fund transfers (EFT) to reflect school division payments based on final March 31, 2007, ADM it is important that all school divisions complete the Spring Student Record Collection no later than April 20, 2007. In addition to the electronic submission, the verification report, signed by the division superintendent, must also be submitted by Friday, April 20, 2007. Early submission is strongly encouraged.

 

A detailed listing of the data elements on the SRC SPR, the aggregate data collected on the Web-based form, instructions for completing and submitting the data, and March 31 ADM-related resources will be posted on the Virginia Department of Educations website at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.

 

Questions or comments relating to the 2006-2007 Spring Student Record Collection should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112. Questions regarding provisions in the Appropriation Act, Board of Education regulations, and the Code of Virginia that govern the calculation of March 31 ADM should be directed to the Office of Budget at (804) 225-2025.

BKCJr/SMW/spl