DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 10
March 30, 2007
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
Collection of Data Relative to Compliance with the Standards of Quality and Other Certifications for 2006-2007
year as a part of the annual report to the General Assembly on the condition
and needs of public education in
As was the case with the 2005-2006 submission, the department will use an electronic data collection instrument, using the single sign-on for Web application systems (SSWS), to collect your compliance data. The following suggestions are offered that will help to expedite your collection and reporting of SOQ Compliance information:
As with other electronic data collection applications, anyone entering or reviewing SOQ Compliance data must have a login and password. Your school division SSWS account manager must assign a login and password to the following individuals:
1. The SOQ Compliance contact person
2. Any central office staff responsible for entering or reviewing data.
School divisions will be able to submit SOQ Compliance data to the departments database only if the above items are in place.
Additional information related to entering SOQ Compliance data:
Beginning with the 2006-2007 submission, all divisions will be asked to certify compliance with a new requirement passed by the 2006 General Assembly that is not part of the Standards of Quality. Section 22.1-295, Code of Virginia, requires that each local superintendent certify divisionwide compliance with the requirement that instructional personnel employed by local school boards who have achieved continuing contract status shall be evaluated not less than once every three years. Any instructional personnel, who have achieved continuing contract status and have received an unsatisfactory evaluation but who continue to be employed by the local school board shall be evaluated no later than one year after receiving such unsatisfactory evaluation and the evaluation will be maintained in the employees personnel file. Please note that this certification will not be included in the Boards annual report for 2007 because this requirement is not part of the Standards of Quality.
Also, beginning with the 2006-2007 submission, the department will be performing a data verification of your submission after it has been submitted and certified. The contact person for the SOQ compliance submission will be notified via e-mail later this year if there are any data discrepancies which need to be addressed. The department will work with any affected divisions to ensure that all data discrepancies are resolved prior to SOQ compliance information being included in the Board of Educations annual report for 2007.
If you have questions regarding this submission, please do not hesitate to contact the Office of Policy and Communications at (804) 225-2092 or by e-mail to firstname.lastname@example.org.