COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 12

April 13, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Career and Technical Education Completer Demographics Report (CDR)

 

This memorandum provides information on the Completer Demographics Report (CDR) for career and technical education, which is due June 30, 2007.

 

The Completer Demographics Report data are critical to the Department of Education because the information is used to calculate performance for Occupational Competence, Secondary School Completion, Nontraditional Completion, and Diploma Seals. Additionally, the data will be used to conduct the 2008 follow-up of the 2007 completers.

 

The Completer Demographics Report must be submitted electronically by using the Single Sign-On for Web Systems (SSWS) Dropbox, either in an Excel spreadsheet or ASCII flat file format as defined in the revised Career and Technical Education Reporting System (CTERS) Users Manual. The Excel spreadsheet or ASCII file will be uploaded into the electronic mail box by selecting Dropbox once you have signed into the SSWS. The Web address for the SSWS is https://p1pe.doe.virginia.gov/ssws/login.page.do.

A custom-designed spreadsheet and detailed instructions for completing the report can be downloaded from the Department of Educations website. The complete address is: http://www.doe.virginia.gov/VDOE/Instruction/CTE/cters/. On this page, choose Users Manual for the revised instructions or Completer Demographics Template for the customized spreadsheet. A file layout is included in the instructions for school divisions that prefer to submit the data as an ASCII flat file.

 

Beginning with the 2007-2008 school year, the Completer Demographic Report will be collected through the Student Record Collection End-of-Year Report.

 

If you have additional questions, please contact Glenn Davis, specialist, data management, via telephone at (804) 371-2924 or via e-mail at Glenn.Davis@doe.virginia.gov.

 

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