COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 13

April 20, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Final Electronic Data Interchange Deposits for State Fiscal Year 2007

 

This memorandum provides information about receiving payments on or before the last Electronic Data Interchange (EDI) transfer and before the close of state fiscal year 2007. It conveys dates critical to receiving payments on or before the final EDI deposit for state fiscal year 2007, scheduled for June 29, 2007, and reviews the process for determining grant balances.

 

Only allowable costs can be reimbursed by the department. It may not be possible for reimbursement requests that cannot be approved by June 12, 2007, to be included in the June 29 deposit. Payments funded with state fiscal year 2007 general fund appropriations cannot be paid after the June 29 deposit.

 

In order to receive a payment of federal or state funds on or before the last EDI transfer for the state fiscal year 2007:

 

  • Automated reimbursement requests submitted via the Online Management of Education Grant Awards (OMEGA) system must be approved by a Level 3 Approver at the school division by June 12, 2007.
  • Reimbursement requests submitted via paper (hard-copy) should be received with an authorized signature by the Department of Education grant manager no later than June 8, 2007.

 

 

The available balance and end date for each federal grant award can be seen by selecting Select a funding source from the OMEGA I want to list. If the grant is reimbursed through OMEGA, an object code transfer request may be required in order to submit the expenditure for reimbursement. The object code transfer must be approved by the department before the related reimbursement request can be submitted.

 

If you have any questions or concerns, please contact Marie G. Williams, accounting director, at Marie.Williams@doe.virginia.gov or at 804-225-2040 or contact OMEGA Support at Omega.Support@doe.virginia.gov or at 804-371-0993.

 

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