COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 20

May 11, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Learn and Serve Virginia(LSV) Grant Available in OMEGA

 

We are pleased to announce that reimbursement requests and object code budget transfers may now be submitted via the Virginia Department of Educations Online Management of Education Grant Awards (OMEGA) system for the following grant:

 

  • Learn and Serve Virginia (National Community Service Act - CFDA 94.004)

 

OMEGA user setup forms with instructions, a detailed Users Guide, and access to online training opportunities are available at http://www.doe.virginia.gov/VDOE/omega/.

 

The completed user setup forms should be mailed to the following address by June 8, 2007:

Department of Education

Attn: Accounting Department

P. O. Box 2120

Richmond, VA 23218-2120

 

A minimum of two user permission forms must be submitted by each school division because someone other than the transaction originator is required to approve each request before it is submitted to the Department of Education. We have established an approval queue with a requirement of one Level 3 Approver for each type of request. The number of required local approvals for any approval level may be increased by the local OMEGA maintenance user before any transactions are input, or at any time when there are no active requests. Please refer to the online instructions referenced above for assistance with establishing your school divisions approval queue.

 

It is expected that paper copies of reimbursement and object code transfer requests for the Learn and Serve Virginia grant will not be accepted after June 8, 2007.

 

As additional grants become available for reimbursement through OMEGA, you will be notified by superintendents memorandum. Your divisions input regarding the operation of the OMEGA system continues to be greatly appreciated. If you have any questions or concerns, please contact Marie G. Williams, accounting director, at Marie.Williams@doe.virginia.gov or at 804-225-2040 or contact OMEGA Support at Omega.Support@doe.virginia.gov or at 804-371-0993.

 

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