COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO.26

June 22, 2007

 

ADMINISTRATIVE

 

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Mathematics and Science Partnership Grant Available in OMEGA

 

We are pleased to announce that reimbursement requests and object code budget transfers may now be submitted via the Virginia Department of Educations Online Management of Education Grant Awards (OMEGA) system for the following grant:

 

        Mathematics & Science Partnership Grant (84.366)

 

Currently, four school divisions have been awarded this grant. OMEGA user setup forms with instructions, a detailed Users Guide, and access to online training opportunities are available at http://www.doe.virginia.gov/VDOE/omega/.

 

The completed user setup forms should be mailed to the following address by July 20, 2007:

 

Virginia Department of Education

Attn: Accounting Office

P. O. Box 2120

Richmond, VA 23218-2120

 

A minimum of two user permission forms must be submitted by each school division because someone other than the transaction originator is required to approve each request before it is submitted to the Department of Education. We have established an approval queue with a requirement of one Level 3 Approver for each type of request. The number of required local approvals for any approval level may be increased by the local OMEGA maintenance user before any transactions are input, or at any time when there are no active requests. Please refer to the online instructions referenced above for assistance with establishing your school divisions approval queue.

 

It is expected that paper copies of reimbursement and object code budget transfer requests for the Mathematics and Science Partnership grant will not be accepted after July 31, 2007.

 

As additional grants become available for reimbursement through OMEGA, you will be notified by superintendents memorandum. Your divisions input regarding the operation of the OMEGA system continues to be greatly appreciated. If you have any questions or concerns, please contact Marie G. Williams, accounting director, at Marie.Williams@doe.virginia.gov or at 804-225-2040 or contact OMEGA Support at Omega.Support@doe.virginia.gov or at 804-371-0993.

 

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