COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 28

July 13, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday

Superintendent of Public Instruction

 

SUBJECT:

Student Data Collection for Homeless Children and Youth

 

 The purpose of the memorandum is to request school division data regarding homeless children and youth for the 2006-07 school year. This information is required by the U. S. Department of Education (USED) and is similar to data requested in previous years, with several exceptions:

 

  1. A preschool data category for children ages three to five has been added to the number of children enrolled for school divisions with and without subgrants to align Homeless Education data collection with that of Title I, Part A, Migrant Education, and other programs that already collect data for preschool ages from all school divisions. If this information is currently unavailable, please prepare to collect it for 2007-08. Also, preschool data are required for Primary Residence.

 

  1. The Unknown category was removed as an option for Primary Residence. The type of residence (doubled up, sheltered, etc.) must be identified for each student identified as homeless.

 

  1. Subgrantees will no longer collect data for Gifted and Talented, Vocational Education, and Adult Education categories.

 

  1. Subgrantees will report assessment data for grades 9-12 in a single column that aggregates all high school assessments.

 

Reporting Requirements

This year, an online submission system is required via the Project HOPE-Virginia website: www.wm.edu/hope/datacollection

 

By using the online report, users will be linked to the appropriate data collection form. A copy of the appropriate report may be printed prior to submission, along with a technical assistance guide.

 

In order to adhere to the USED submission date for state reporting, please submit your completed online report no later than October 1, 2007.

 

School divisions that are not subgrantees and do not receive direct McKinney-Vento funding through Project HOPE-Virginia should complete the Data Collection Form for School Divisions Without McKinney-Vento Subgrants. Note that shaded boxes for the number of homeless children enrolled reflect information already reported to the Virginia Department of Education. This information need not be duplicated and will be accessed from your student record collection submission.

 

Subgrantee school divisions receiving direct McKinney-Vento funding through Project HOPE-Virginia must submit the more detailed data collection required in the Annual Report for McKinney-Vento Subgrants.

 

If you have any questions, please contact:

 

Dr. Patricia A. Popp

State Coordinator

Project HOPE Virginia

The College of William and Mary School of Education

P. O. Box 8795

Williamsburg, Virginia 23187

Phone: 757-221-4002

Fax: 757-221-5300

E-mail: homlss@wm.edu

 

Thank you for your assistance and attention to this requirement.

 

BKC/prp