2007-2008 Fall Student Records Data Collection and Miscellaneous Statistics

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 42

September 21, 2007

ADMINISTRATIVE

TO:

Division Superintendents

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

SUBJECT:

2007-2008 Fall Student Records Data Collection and Miscellaneous Statistics

Due: October 15, 2007

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education is conducting the Fall Student Records Data Collection. Informational Supts. Memo No. 127, dated June 29, 2007, included specific information regarding the student record collection (SRC) and reporting time frames. This data collection includes the Fall Membership Report and a preliminary Report of Dropouts.

The Fall Student Records Data Collection should reflect students records as of October 1, 2007. New this fall, all active, non-graduates from the previous End-of-Year SRC should be included on the Fall SRC. The fall collection also includes a Web-based entry form to collect the following data:

Projections for March 31 ADM;
Number of Children Receiving Home Instruction and Religious

Exemptions;

Membership in Applicable English Classes, Grades 6-12;

Number of Children Enrolled in the Head Start program;

and

Data for the K-3 Class Size Reduction Program.

Fall membership data are critical to the revision of average daily membership (ADM) estimates and are needed to finalize the state budget submitted by the Governor. Since fall membership data are used to revise ADM estimates, your verification report will include two membership reports: (1) a Funded Fall Membership Report which includes all active students reported for all ages and grades, and (2) an enrollment report of full-time, school age students aggregated by school, grade, and applicable program(s).

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Educations website at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.

Data are required by the Department of Education on or before October 15, 2007. Early submission is strongly encouraged.

The Fall Student Record Collection will be open and accessible through the Single Sign-on for Web Systems(SSWS) on October 1, 2007.

Questions or comments relating to the Fall Student Records Data Collection should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112 (option 6).

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