DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 42
September 21, 2007
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
2007-2008 Fall Student Records Data Collection and Miscellaneous Statistics
Due: October 15, 2007
comply with the information and reporting requirements for adequate yearly
progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of
Education is conducting the Fall Student Records Data Collection. Informational
Supts. Memo No. 127, dated June 29, 2007, included
specific information regarding the student record collection (SRC) and
reporting time frames. This data
collection includes the Fall Membership Report and a preliminary Report of
The Fall Student Records Data Collection should reflect students records as of October 1, 2007. New this fall, all active, non-graduates from the previous End-of-Year SRC should be included on the Fall SRC. The fall collection also includes a Web-based entry form to collect the following data:
Fall membership data are critical to the revision of average daily membership (ADM) estimates and are needed to finalize the state budget submitted by the Governor. Since fall membership data are used to revise ADM estimates, your verification report will include two membership reports: (1) a Funded Fall Membership Report which includes all active students reported for all ages and grades, and (2) an enrollment report of full-time, school age students aggregated by school, grade, and applicable program(s).
A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, and instructions for completing and submitting the data can be found on the Virginia Department of Educations website at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.
Data are required by the Department of Education on or before October 15, 2007. Early submission is strongly encouraged.
The Fall Student Record Collection will
be open and accessible through the Single Sign-on for Web Systems(SSWS) on
October 1, 2007.
or comments relating to the Fall Student Records Data Collection should be
directed to Educational Applications at RESULTSHELP@doe.virginia.gov
or (804) 786-3112 (option 6).