COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P. O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 43

September 21, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Education of Children in Foster Care Fiscal Year 2008 Reimbursement of Fiscal Year 2007 Local Costs

 

Due: November 2, 2007

 

Chapter 847, 2007 Acts of Assembly, provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care.

 

The state funding is provided for pupils who are not residents of the school divisions that are providing their education and:

 

a)  Who have been placed in foster care or other custodial care within the geographical boundaries of such school division by a Virginia agency, whether state or local, which is authorized under the laws of the commonwealth to place children;

 

b)  Who have been placed in an orphanage or childrens home which exercises legal guardianship rights; or

 

c)  Who are residents of Virginia and have been placed, not solely for school purposes, in a child-caring institution or group home.

 

This appropriation also provides funding to support children with disabilities attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of Section 22.1-101.1, Code of Virginia.

 

Foster Care Students in Remedial Summer School

 

State foster care funds are also available to school divisions that provided a remedial summer school program for foster children in summer 2007 (fiscal year 2008), pursuant to Section 22.1-253.13:1 C., Code of Virginia. This funding is intended to reimburse divisions for the local share of cost of providing remedial summer school services to foster children.

 

For fiscal year 2008, state payments for remedial summer school are based on the local share (using the composite index) of $411 per eligible foster care child enrolled as a remedial summer school pupil, subject to the availability of state funds. School divisions providing remedial summer school to foster children are entitled to this full per pupil amount for remedial summer school based on the number of reported foster care children who attend remedial summer school; however, this funding is provided through two different funding streams (i.e., remedial summer school funding and foster care funding) and must be claimed separately from each stream.

 

To obtain the state share of remedial summer school funding, eligible foster care students should be reported on the remedial summer school data collection for FY 2008(summer 2007 program) as indicated in Administrative Superintendents Memorandum Number 37, dated August 24, 2007. To obtain the local share of remedial summer school funding, the same number of eligible foster care students attending remedial summer school programs during summer 2007 and that are reported pursuant to Administrative Superintendents Memorandum Number 37 should be reported on the data collection template accompanying this memorandum.

 

Administrative Superintendents Memorandum Number 37 provides a detailed overview of the remedial summer school program and reporting requirements as required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20. These same program requirements also apply for remedial summer school programs attended by foster care children.

 

School divisions that choose to report eligible foster care students for the local share of remedial summer school funding must denote the foster childs enrollment in an approved remedial summer school program in the downloadable Excel data collection file provided by the department. When reporting eligible foster care students for remedial summer school funding, each eligible student that is served may only be counted once. Students should be counted in this manner regardless of whether they are served in one or more subject areas or single or multiple sessions during the 2007 remedial summer school program. The funded per pupil amount is based on the average cost of 30 days of instruction per student. There may be students who receive more instruction or some who receive less, but each student should be counted only once for state funding.

 

Additional Transportation Funding for Foster Care Students in Fiscal Year 2008 (Reimbursement of Fiscal Year 2007 Costs)

 

Chapter 847, 2006-2008 Appropriation Act, provides $150,000 in fiscal year 2008 to reimburse school divisions for transportation costs incurred in the previous fiscal year resulting from the provision of transportation that permitted students placed in foster care or other custodial placement to continue their education at the same school they attended before the placement. The appropriation act also includes additional language authorizing the use of any unobligated balances for Foster Children Education Payments to reimburse school divisions for any costs associated with such transportation. State reimbursement under this provision is subject to the availability of state funding.

 

School divisions that transported foster care students to the same school they attended before the placement in order to continue their education should report this information in the Excel data collection template to claim reimbursement under this provision. Please note that foster care students who were transported back to their home divisions and who qualify for reimbursement under this transportation provision do not also qualify for other Foster Care funding since the instruction was provided in the students division of legal residence.

Filing for State Funds

 

As with previous data collection templates, a downloadable Excel file has been created to facilitate the collection of data used in the reimbursement of local education costs for children in foster care. Instructions for accessing the Excel file are provided in Attachment B to this memorandum. The Excel file is located on the departments website and can be downloaded from the following address: http://www.doe.virginia.gov/VDOE/Finance/Budget/cdc/index.html

 

All of the forms required for reimbursement, including the division superintendents certification form and specific instructions for entering data, are included in the Excel template.

 

All school divisions must complete the Excel template and return it to the Department of Education by October 26, 2007, even if no local education costs for qualifying foster care children were incurred by the division in fiscal year 2007 and no reimbursement is being requested from fiscal year 2008 state funds.

 

For school divisions not requesting reimbursement, only minimal data entry is required in the Excel template in order to generate the division superintendents certification form indicating that no foster care student days are being claimed for state reimbursement.

 

Please submit the completed Excel file to the department via e-mail at k12budget@doe.virginia.gov. Please return a hard copy of the certification form, signed by the division superintendent, to:

 

Virginia Department of Education

Attention: Budget Office

P.O. Box 2120

Richmond, Virginia 23218-2120

 

Both submissions (Excel file and signed certification form) are due no later than November 2, 2007.

 

The Department of Education will make all calculations and disburse fiscal year 2008 foster care entitlements to divisions after the data collected from the 2006-2007 Annual School Report Financial Section and this memorandum are received from all school divisions and verified by the department.

 

Questions concerning this data collection should be directed to the budget office at (804) 225-2025.

 

BKCJr/bkl

 

Attachments

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/adm043a.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/adm043b.pdf