COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 55

December 21, 2007

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Advanced Placement Fee Payment Program

 

The United States Department of Education (USED) posted the 2008 Advanced Placement (AP) Test Fee Program grant opportunity on November 9, 2007. The Virginia Department of Education plans to submit a proposal to receive funds to reimburse AP/IB test fees for low-income students. The Department does not currently have federal funding for 2008 reimbursement. It is anticipated that the Department will be notified in the spring regarding the status of the funding award.

 

The purpose of this grant is to increase the participation of low-income students in advanced classes and testing. While a majority of Virginias high schools participate in the Advanced Placement program, some divisions have indicated that they have students who are capable of taking Advanced Placement courses and International Baccalaureate courses but cannot afford to take the tests.

 

Pending availability of funding, the Virginia Department of Education will pay $54 per AP and/or IB exam for each exam taken by public and private school students qualifying for the College Boards fee reduction or the International Baccalaureate fee reduction.

 

It is anticipated that AP/IB test fees will be reimbursed at least at the same amount as last years award for each school division. The Department has requested an increase of funds from the USED and these funds may be available for divisions with additional fee reduction tests reported to the College Board and the International Baccalaureate Organization.

 

If your division has a program in place that pays for all AP and IB tests, you are not eligible for this program, as it would constitute supplanting. Funds provided under this program will only be used to supplement, and not supplant, other federal, state, local, or private funds available to assist individuals identified as low-income students in paying for AP and IB testing.

 

In order to allocate any funds that may be awarded to the Department in spring 2008, the Department must collect certain data that are required by the USED. These data will be collected in an electronic survey due by February 28, 2008. To complete the electronic survey, each division must assign a point of contact for the Advanced Placement Fee Payment Program and grant data entry privileges through the Single Sign-On for Web Applications. A copy of the survey is attached to help collect the information required on the electronic survey. The electronic survey is available at https://p1pe.doe.virginia.gov/ssws/login.page.do, and will open on January 4, 2008.

 

Once the electronic data are submitted, please submit a hard copy of the verification report found with the electronic survey with the school divisions superintendents signature to:

 

Joseph A. Wharff

School Counseling Specialist

Virginia Department of Education

P.O. Box 2120

Richmond, VA 23218-2120

 

The signed copy must be on file with the Virginia Department of Education confirming that the school division will adhere to the assurances listed. School divisions cannot receive reimbursements if a signed copy of the assurances (verification report) is not on file with the Department.

 

For further information, you may contact Joseph Wharff school counseling specialist, Office of Middle and High School Instruction, by e-mail at Joseph.Wharff@doe.virginia.gov, or by telephone at (804) 786-9377.

 

BKCJr/JAW/ce

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/adm055a.doc