COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 10

January 11, 2007

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Dissemination of House Joint Resolution No. 130 (2006)

 

House Joint Resolution No. 130 (2006) encourages the Department of Education to collect data and information pertaining to high school dropout and graduation rates in the Commonwealth. A copy of HJR 130 is attached to this memo.

 

The Department of Education collects student records at the end of the school year through our Student Record Collection (SRC). These student records are the basis for calculating various statistics, including dropout and graduation rates. Accuracy of the data collected is particularly important and superintendents are encouraged to carefully review their verification reports prior to signing. Procedures are in place to ensure that no student is reported more than once and to account for every student enrolled in Virginias public schools.

 

The role of your divisions official Student Records Collection Contact is vital to the accuracy and timeliness of the data for the entire state as the contacts must communicate with one another and sometimes re-submit data when enrollment of a student is in question.

 

We commend the school division Student Records Collection contacts for their hard work in submitting quality data to the department as requested.

 

For more information on the Student Record Collection, please contact the Office of Educational Information Management via e-mail at resultshelp@doe.virginia.gov or at (804) 786-3112.

 

BKCJr/BC/nhb

 

Attachment

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/inf010a.pdf