DEPARTMENT OF EDUCATION
SUPTS. MEMO NO.73
April 6, 2007
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
New Web-based Data Collection and Application Requirements for Fiscal Year 2008 (July 1, 2007, through June 30, 2008)
The Virginia Preschool Initiative provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation. Programs must provide services for the entire school year and must operate on a half-day or full-day schedule. Programs operating half-day will receive state funds prorated at 50 percent. For a new
program in the first year of implementation only, a program
operating less than a full school year will receive state funds on a fractional basis determined by the pro-rata portion of a school year the program is provided.
The program guidelines and Virginias Foundation Blocks for Early Learning are available at the following website: http://www.doe.virginia.gov/VDOE/Instruction/Elem_M/early/preschoolinitiative.html
Application and Data Submission
Beginning with fiscal year 2008, all school divisions, regardless of eligibility status or participation, are required to complete the Web-based data collection and application for the Virginia Preschool Initiative. Information collected will be used to determine state funding for fiscal year 2008 and also provide the Governors Office and the General Assembly with accurate information on Virginia Preschool Initiative participation and funds.
The eligibility and participation data and application will be submitted through the Department of Educations Single Sign-On for Web Applications System (SSWS). Instructions are available in Attachment A. Access to the application should be requested through the school divisions SSWS account manager. For those school divisions that are eligible and choosing to participate, budget and program summary information will also be collected.
It is anticipated that state funds for the program will be distributed based on an allocation formula providing the state share (based on each divisions composite index) of a $5,700 grant per child for 100 percent of the estimated unserved at-risk four-year-olds in each locality as projected by the Department of Education.
The projected local distribution of state funds for each locality for school year 2007-2008 is included in the Budget Calculator section of the application. This section provides the estimated formula-driven entitlement available to each locality. If the locality chooses to serve fewer children than the total number allocated by formula, insert the local projected number of children to be served in the calculator in the Local Projection fields. The projected state and local shares of cost will automatically be recomputed for your information.
In the event the 2007-2008 funding allocations change from those shown in the application due to final budget actions, updated information will be provided to you when it becomes available.
All school divisions, regardless of participation, are required to fax a copy of the signed certification form to Cheryl Strobel at (804)786-1703 by May 15, 2007.
If you have program questions, please contact Cheryl Strobel, early childhood education specialist, at (804) 371-7578 or Cheryl.Strobel@doe.virginia.gov. Budget questions should be directed to Brian Logwood, associate budget director, at (804) 225-2025 or firstname.lastname@example.org.