COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 132

July 6, 2007

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Survey on Initiatives and Counseling for Students at Risk of Dropping out of School

 

The purpose of this memorandum is to inform you of an upcoming request for data required by Senate Joint Resolution 329. The resolution requests the Board of Education to study high school dropout and graduation rates in the Commonwealth. A copy of the Senate resolution may be found at: http://leg1.state.va.us/cgi-bin/legp504.exe?071+ful+SJ329ER+pdf.

 

Part of the resolution stated that in conducting its study the Board of Education shall:

 

         Ascertain whether, by whom, and the manner in which students at risk of dropping out are counseled to remain in school; and

         Identify local school division initiatives and efforts to retain and retrieve students at risk of dropping out, particularly student populations with low high school graduation rates.

 

To meet these requirements, the Virginia Department of Education is preparing a survey for completion by local school divisions. The survey will be conducted in August 2007, using the Virginia Department of Educations Single Sign-On for Web Systems (SSWS) secure data collection tool. In the survey, you will be asked to report the following information:

 

         Strategies used by your school division to identify students at risk of dropping out of school;

         The programs and services that are provided to students who are at risk of dropping out, and to those who have dropped out and returned to school after dropping out;

         The methods of counseling that are provided to students who are at risk of dropping out and to those who have returned to school after dropping out;

         The qualifications of staff members who are responsible for counseling students at risk of dropping out, and those who have dropped out and returned to school;

         Unique services provided to student populations in your school division who have high dropout rates; and

         The activities your school division conducts to retrieve students who have dropped out in order to bring them back to school.

 

To facilitate our ability to collect data, please send the name of your school divisions primary point of contact for this survey to: dropoutsurvey@doe.virginia.gov by July 27, 2007. A Superintendents Memorandum will be posted in early August that will announce the opening of the collection window in SSWS.

 

Questions regarding this report may be directed to Ms. Tabitha Grossman, high school initiatives specialist, at 804-786-1993 or Dr. Deborah Jonas, executive director for research and strategic planning, at 804-225-2067, or via e-mail at dropoutsurvey@doe.virginia.gov.

 

BKCJr/TEG/ce