DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 143
July 27, 2007
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
Career and Technical Education Equipment Allocations and Forms for Fiscal Year 2008
The 2007 General Assembly increased funding for equipment allocations for Career and Technical Education (CTE) from $1,800,000 to $2,300,000 for fiscal year 2008. Attachments A, B, and C contain the career and technical education state equipment allocations, the regional center state equipment allocations, and the reimbursement form for fiscal year 2008.
The base allocation was increased to $3,000, with the remainder of the funding distributed on the basis of student enrollment in secondary career and technical education courses.
School divisions will be reimbursed 100 percent for local equipment expenditures claimed, up to the approved state funds allocation amount. School divisions must first use their entire state equipment allocation before using any Perkins federal equipment funds.
Perkins federal equipment reimbursement requests will not be processed and approved for payment in OMEGA unless all state equipment funds have been spent.
State funds received for secondary career and technical education equipment must be used to supplement, not supplant, any funds currently provided for secondary career and technical education equipment within the division.
Reimbursements may be submitted for the equipment listed in the Recommended Equipment Approved for Career and Technical Education Programs, 2007 edition, which can be found on the Department of Educations Web page at
http://www.doe.virginia.gov/VDOE/Instruction/CTE/regulations/equipment.html. All other purchased equipment must have a letter of prior approval from a Department of Education career and technical education program area specialist. Invoices are not to be submitted with requests, but must be maintained at the division level for audit purposes.
Equipment purchase reimbursement request forms must be submitted to W. Terry Dougherty, grants administrator, Office of Career and Technical Education, prior to June 13, 2008. Reimbursement for regional centers will be made to the school division serving as the fiscal agent for the regional center.
An inventory of equipment purchased with career and technical education funds must be kept for all purchased items. Record/Item Numbers can be referenced from the Recommended Equipment Approved for Career and Technical Education Programs document under the individual program service number headings. The itemized list and invoices for each program service showing the total amount claimed on the reimbursement request must be on file at the division level for audit purposes.
Questions concerning eligible equipment for agricultural education, health and medical sciences, trade and industrial education, or technology education program areas may be addressed to George Willcox, CTE coordinator, via e-mail at George.Willcox@doe.virginia.gov or telephone at (804) 225-2839. Anne Rowe, CTE coordinator, may be contacted via e-mail at Anne.Rowe@doe.virginia.gov or telephone at (804) 225-2838 for business and information technology, career connections, family and consumer sciences, or marketing program areas.
Questions concerning fiscal year 2008 allocations and the equipment reimbursement process may be addressed to W. Terry Dougherty, CTE grants administrator, via e-mail at Terry.Dougherty@doe.virginia.gov or telephone at (804) 225-3349.