COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 200

September 14, 2007

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Career and Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments, Entitlements, and Forms for School Years 2006-2007 and 2007-2008

 

The 2007 General Assembly increased funding for student credentialing for Career and Technical Education (CTE) from $848,123 to $1,065,133 for fiscal year 2008. Division allocations for reimbursement are based on a funding formula (Attachment A). The initial allocation is $5.18 per student enrolled in career and technical education classes eligible for industry certification examinations, licensure tests, and occupational competency assessments (NOCTI). This figure varies from year to year.

 

School divisions must decide to accept or decline their allocated funds and reply no later than October 31, 2007. Any funds declined will be reallocated to divisions on a prorated basis for approved division credentialing reimbursements above the initial allocation. The acceptance/declining funds verification form for the superintendents signature is attached (Attachment B). The signed form must be submitted prior to approval of reimbursements.

 

The student credentialing reimbursement is restricted to those industry certification examinations, licensure tests, or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option.

 

A list of Board-approved assessments may be found at: http://www.doe.virginia.gov/VDOE/Instruction/CTE/memos/seals/certifications.doc. Perkins funds reimbursement will not be made for any industry certification examinations, licensure tests, or occupational competency assessments unless the school division has used its entire allocation of state funds. Reimbursement may be requested if students have personally paid for industry certification examinations, licensure tests, or occupational competency assessments, and the educational entity has reimbursed the student for such costs.

 

Reimbursement testing data should be submitted to the department no later than December 14, 2007, for student credentialing tests that were taken between June 1 and June 30, 2007, and have not been claimed for reimbursement and paid through the 2006-2007 industry certification allocations. These expenditures must cover examinations and assessments that were taken by students no later than June 30, 2007.

 

Student credentialing reimbursement data for the school year 2007-2008 must be submitted (Attachment C) no later than June 13, 2008. These expenditures must cover examinations and assessments that were taken by students during school year 2007-2008, but not later than May 31, 2008. Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state law governing the retention of financial records.

 

If you have questions concerning entitlement or the industry certification examination reimbursement process, contact CTE Grants Administrator, W. Terry Dougherty via e-mail at Terry.Dougherty@doe.virginia.gov or telephone (804)225-3349.

 

For information about a specific industry certification or any related issue, contact Specialist for Industry Certification, Gordon Creasy via e-mail at Gordon.Creasy@doe.virginia.gov or telephone (804) 225-2057.

 

BKCJr/EMR/sgj

 

Attachments

 

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/inf200a.pdf

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/inf200b.doc

http://www.doe.virginia.gov/administrators/superintendents_memos/2007/inf200c.doc