COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 225

October 19, 2007

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday,Jr.

Superintendent of Public Instruction

 

SUBJECT:

Revisions to GS-21 Records Retention Schedule for Public School Records

 

As you know, the Library of Virginia establishes retention schedules for all public records, including those maintained by public schools. The schedules establish the requirements for managing these records, including retention and destruction timelines and methods.

 

The Library has asked that we notify you that changes have been made to GS-21, the schedule that governs public school records, effective September 24, 2007. The revised schedule may be found on the Librarys website at www.lva.lib.va.us/whatwedo/records/sched_local/index.htm.

 

Additionally, the Library has established the Educational Special Interest Group (EdSIG), a listserv where members can ask and respond to questions regarding the management of education records and a Public School Records Consortium that meets regularly to discuss issues related to public school records.

 

If you have questions about GS-21 or would like to sign up for the listserv, you may contact Amy Judd, Records Analyst at the Library of Virginia, at (804) 692-3601 or amy.judd@lva.virginia.gov. You may also contact Nancy Tyler, chairperson of the Public School Records Consortium, at (703) 329-7746 for help with questions.

 

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