COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 4

February 8, 2008

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

2007-2008 Spring Student Record Collection and Miscellaneous Statistics

 

Due: April 25, 2008

 

To comply with the information and reporting requirements for March 31 average daily membership, adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Spring Student Record Collection (SPR SRC) for the 2007-2008 school year is due on April 25, 2008.

 

The 2007-2008 Spring Records Data Collection should reflect students' records as of March 31, 2008, and will include:

 

 

 

 

Final entitlements for Standards of Quality accounts (Basic Aid, fringe benefits, etc.) and several other Direct Aid to Public Education accounts for fiscal year 2008, will be based on average daily membership (ADM) as of March 31, 2008.

 

Any additions to March 31, 2008, ADM identified after the submission deadline of April 25, 2008, will not be used to adjust final fiscal year 2008 Direct Aid entitlements unless the department receives them on or before May 9, 2008. Reductions to March 31 ADM may be submitted to the department at any time; however, school divisions are encouraged to submit any changes on or before May 9, 2008.

 

In order for the May and June electronic fund transfers (EFT) to reflect school division payments based on final March 31, 2008, ADM it is important that all school divisions complete the Spring Student Record Collection no later than April 25, 2008. In addition to the electronic submission, the verification report, signed by the division superintendent, must also be submitted by Friday, April 25, 2008. Early submission is strongly encouraged.

 

A detailed listing of the data elements on the SPR SRC, the aggregate data collected on the Web-based form, instructions for completing and submitting the data, and March 31 ADM-related resources will be posted on the Virginia Department of Education's website at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.

 

Questions or comments relating to the 2007-2008 SPR SRC should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112 (select menu option 4). Questions regarding provisions in the Appropriation Act, Board of Education regulations, and the Code of Virginia that govern the calculation of March 31 ADM should be directed to the Office of Budget at (804) 225-2025.

BKCJr/SMW/spl