COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

 

SUPTS. MEMO NO. 010

March 28, 2008

 

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Collection of Data Relative to Compliance with the Standards of Quality and Other Certifications for 2007-2008

 

Each year as a part of the annual report to the General Assembly on the condition and needs of public education in Virginia, the Board of Education is required to report the level of compliance by local school boards with the requirements of the Standards of Quality (SOQ). This requirement is in response to 22.1-18 of the Code of Virginia. The information required to prepare the majority of this report is not available to the Department of Education from other sources. The complete text of the current standards can be found on our website at: http://www.doe.virginia.gov/administrators/superintendents_memos/2007/inf136b.pdf.

 

As was the case with the prior submissions, the department will use an electronic data collection instrument, using the Single Sign-On for Web-based Systems (SSWS), to collect your compliance data. The Standards of Quality Compliance application will be available in SSWS beginning on Monday, March 31, 2008.

 

The following suggestions are offered that will help to expedite your collection and reporting of SOQ Compliance information:

 

 

  1. A contact person in your division reports certain school information through the Educational Registry Application (ERA). To eliminate delays in entering SOQ Compliance data, please have your ERA contact person ensure that the name and contact information have been entered for the SOQ Compliance contact person.

 

  1. If the ERA contact person determines that information described above has been submitted incorrectly or that no information has been submitted, he or she must take the necessary steps to correct the information (using Web-based application directions) at least one day prior to entering data in the SOQ Compliance application.

 

As with other electronic data collection applications, anyone entering or reviewing SOQ Compliance data must have a login and password. Your school division SSWS account manager must assign a login and password to the following individuals:

 

1.     The SOQ Compliance contact person

 

2.     Any central office staff responsible for entering or reviewing data.

 

School divisions will be able to submit SOQ Compliance data to the department's database only if the above items are in place.

 

Additional information related to entering SOQ Compliance data:

 

 

As was the case with the 2006-2007 submission, all divisions will be asked to certify compliance with requirements that are not part of the Standards of Quality. Please note that none of these certifications will be included in the Board's annual report for 2008 because the requirements are not part of the Standards of Quality.

 

If you have questions regarding this submission, please do not hesitate to contact the Office of Policy and Communications at (804) 225-2092 or by e-mail to policydata@doe.virginia.gov. For assistance with the ERA application, please send questions to Resultshelp@doe.virginia.gov.

 

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Attachment

 

a. General Instructions - SOQ Compliance Submission Using SSWS (PDF)

b. Simplified Listing of Requirements in The Standards of Quality (PDF)