COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO.15

May 23, 2008

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Course Enrollment Data Collection

DUE: September 15, 2008

 

Virginia's P-16 Council, Virginia's Honor Schools Grant, and the National Center for Public Policy and Higher Education are established initiatives with indicators focused on assessing students' preparedness for success following high school. To assist the Commonwealth in supporting these initiatives, the Virginia Department of Education will collect student-level course enrollment data again this year. Data gathered from this collection will also be used to complete the Council of Chief State School Officers' annual State Indicators of Science and Mathematics Education survey.

 

All middle and high school mathematics and science courses taken, but not necessarily completed, between July 1, 2007 and June 30, 2008, should be reported. The Course Enrollment Data Collection elements are defined in Attachment A. Attachment B contains a list of assignment codes for all the courses to be included in this new collection.

 

The Course Enrollment Data Collection application will be open in SSWS from June 15, 2008 through September 15, 2008; early submission is encouraged. Your division's End-of-Year Student Record Collection must be successfully completed before you can access and complete the Course Enrollment Data Collection. Instructions for completing and submitting the data can be found on the Virginia Department of Education's website at http://www.doe.virginia.gov/VDOE/Publications.

 

For questions or comments regarding the middle and high school science courses, please contact Paula Klonowski, science coordinator, Office of Middle and High School Instruction, by e-mail at Paula.Klonowski@doe.virginia.gov, or by telephone at (804) 371-0249. For questions or comments regarding middle and high school mathematics courses, please contact Deborah Bliss, mathematics coordinator, Office of Middle and High School Instruction, by e-mail at Deborah.Bliss@doe.virginia.gov, or by telephone at (804) 786-6418. Questions regarding the data collection process should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112.

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Attachment

 

a. Course Enrollment Data Collection Elements(PDF)

b. Assignment Codes(PDF)