DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 23
July 18, 2008
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
This memorandum serves as the notice of approval status of the 2008-2009 Annual Special Education Plans for the school divisions and state-operated programs listed on Attachment A. Approval of the plans establishes the eligibility of school divisions and state-operated programs to receive funding under Part B of the Individuals with Disabilities Education Improvement Act (IDEA), P.L. 108-446, for 2008-2009.
These funds are made available on the condition that recipients operate consistent with all requirements of P.L. 108-446 and applicable regulations, and make such changes to existing policies and procedures as are necessary to bring those policies and procedures into compliance as soon as possible. School divisions are reminded that changes must be submitted to their local boards for approval.
This memorandum serves as the official sub-grant award notification for recipients of funds under Part B, Section 611. Amounts and starting dates for each recipient are listed in Attachment A. No funds may be obligated after September 30, 2010, and final claims for reimbursement must be submitted via the Department of Education's Online Management of Education Grant Awards (OMEGA) system no later than November 15, 2010. Funds are provided to school divisions through an expenditure reimbursement process contingent upon
This memorandum serves as the official sub-grant award notification for recipients of funds under Part B, Section 619. Amounts and starting dates for each recipient are listed in Attachment B. No funds may be obligated after September 30, 2010, and final claims for reimbursement must be submitted via OMEGA no later than November 15, 2010. Funds are provided to school divisions through an expenditure reimbursement process and must be expended in accordance with each recipient's approved application or subsequent amendments as approved by the Department of Education. Because original grant applications were based on estimated amounts, some recipients may need to submit (via OMEGA) a budget amendment reflecting the actual amount of Section 619 funds awarded.
Reimbursement for expenditures pursuant to these awards may not be honored if program or budget modifications are made without prior approval of the Department of Education. Equipment purchases exceeding $5,000 (per item) and all out-of-state travel must be approved in advance by the Department of Education. Reimbursement for travel is limited to amounts stipulated by state travel regulations. Funds available under the provisions of IDEA may be used to support only the excess costs of educating individuals with disabilities as outlined in your approved applications or subsequent amendments approved by the Department of Education. Reimbursement requests must be submitted electronically via OMEGA.
Amendments to the 2008-2009 annual plan and applications for federal funds must be submitted to the department for approval as they are adopted by each school division.
Funding application amendment requests must be submitted via OMEGA. Annual plan amendments must be submitted in writing to Melissa Smith at firstname.lastname@example.org or Virginia Department of Education,
The beginning dates for sub-grants listed in Attachments A and B are based on the date a substantially approvable annual plan and applications were received by the Department of Education. The column headed FIRST DATE FUNDS CAN BE OBLIGATED indicates the earliest date expenditures may be charged to the sub-grant.
Questions pertaining to sub-grant awards should be directed to the contact person listed in each attachment, or to Jerry Mathews at email@example.com or (804) 225-2704. Questions regarding annual plans should be directed to Melissa Smith at firstname.lastname@example.org or (804) 371-0524. Questions pertaining to OMEGA should be directed to email@example.com or (804) 371-0993.
b. Preschool Sub-grant Awards (PDF)