DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 27
August 15, 2008
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
Web-based Data Collection and Fall Verification Reporting Requirements for Fiscal Year 2009 (July 1, 2008, through June 30, 2009)
DUE: October 1, 2008
The Virginia Preschool Initiative provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation. Programs must provide services for the entire school year and must operate on a half-day or full-day schedule. Programs operating half-day will receive state funds prorated at 50 percent. For a new program in the first year of implementation only, a program operating less than a full school year will receive state funds on a fractional basis determined by the pro-rata portion of a school year the program is provided.
The program guidelines and Virginia's Foundation Blocks for Early Learning are available at the following website: http://www.doe.virginia.gov/VDOE/Instruction/Elem_M/early/preschoolinitiative.html
Fall Verification Report and Data Submission
All eligible school divisions, regardless of participation, are required to complete the Web-based fall verification report for the Virginia Preschool Initiative. The report is due October 1, 2008. The collection window will be open from August 15 through October 1.
The verification report and data collection will be submitted through the Department of Education's Single Sign-On for Web Applications System (SSWS). Instructions are available in Attachment A. Access to the verification report should be requested through the school division's SSWS account manager. For those school divisions that are eligible and choosing to participate, budget and program summary information will also be collected.
It is anticipated that state funds for the VPI program will be distributed based on an allocation formula providing the state share (based on each division's composite index) of $6,000 per child for 100 percent of the estimated unserved at-risk four-year-olds in each locality as projected by the Department of Education.
The projected local distribution of state funds for each locality for school year 2008-2009 is included in the Budget Calculator section of the SSWS application. This section provides the formula-driven entitlement available to each locality. If the locality chooses to serve fewer children than the total number allocated by formula, insert the actual number of children served in the calculator in the Local Actual fields. The state and local shares of cost will automatically be recomputed for your information.
All eligible school divisions, regardless of participation, are required to fax a copy of the signed certification form to Cheryl Strobel at (804)786-1703. The signed certification form is due by October 1, 2008.
If you have program questions, please contact Cheryl Strobel, early childhood education specialist, at (804) 371-7578 or Cheryl.Strobel@doe.virginia.gov. Budget questions should be directed to Brian Logwood, budget director, at (804)225-2025 or Brian.Logwood@doe.virginia.gov.