COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 29

August 15, 2008

ADMINISTRATIVE

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday

Superintendent of Public Instruction

 

SUBJECT:

Student Data Collection for Homeless Children and Youth

 

The purpose of the memorandum is to request school division data regarding homeless children and youth for the 2007-08 school year. This information is required by the U. S. Department of Education (USED) and is similar to data requested in previous years.

 

Reporting Requirements

This year, an online submission system is required via the Project HOPE-Virginia website:

 

Nonsubgrant data: https://opinio.wm.edu/opinio//s?s=735

 

Subgrant data: https://opinio.wm.edu/opinio//s?s=747

 

By using the online report, users will be linked to the appropriate data collection form. A copy of the appropriate report may be printed out prior to submission along with a technical assistance guide.

 

In order to adhere to the USED submission date for state reporting, please submit your completed online report no later than October 1, 2008.

 

School divisions that are not subgrantees and do not receive direct McKinney-Vento funding through Project HOPE-Virginia should complete the Data Collection Form for School Divisions Without McKinney-Vento Subgrants. Due to discrepancies identified last year, school divisions are asked to complete the number of homeless children enrolled by grade level. These data reflect the same information reported to the Virginia Department of Education as part of the student record collection. The total number of students enrolled must equal the total number of students reported by Type of Housing. The data elements for the student record collection in 2008-09 have been changed to capture a homeless student's primary nighttime residence in the regular reporting. This should eliminate the need for double reporting in the future.

 

Subgrantee school divisions receiving direct McKinney-Vento funding through Project HOPE-Virginia must submit the more detailed data collection required in the Annual Report for McKinney-Vento Subgrants.

 

If you have any questions, please contact:

 

Dr. Patricia A. Popp

State Coordinator

Project HOPE Virginia

The College of William and Mary School of Education

P. O. Box 8795

Williamsburg, Virginia 23187

Phone: 757-221-4002

Fax: 757-221-5300

E-mail: homlss@wm.edu

 

Thank you for your assistance and attention to this requirement.

 

BKCJr/prp