DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 33
August 22, 2008
Superintendent of Public Instruction
Remedial Summer School Funding for Fiscal Year 2009 (Summer 2008 Program)
Due: October 3, 2008
State funding is provided in the 2008-2010 appropriation act (Chapter 879, 2008 Acts of Assembly) for those divisions that offered a qualifying remedial summer program in summer 2008 (fiscal year 2009) pursuant to Section 22.1-253.13:1 C., Code of
The department will collect data for the reimbursement of qualified remedial summer school programs using an Excel template. Instructions for accessing and completing the Excel data collection template are included as Attachment A to this memorandum.
School divisions that did not serve remedial summer school students in summer 2008 must return the Excel data collection template indicating that no state funding is requested for fiscal year 2009.
For divisions that request reimbursement for remedial summer school programs, state payments for fiscal year 2009 will be based on the state share of $464 per eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.
In reporting students for state remedial summer school funding in the Excel data collection template, each eligible student that was served must be counted only once. Students should be counted in this manner regardless of whether they were served in one or more subject areas or in single or multiple sessions during the 2008 remedial summer school program. The funded per pupil amount is based on the average cost of 30 days of instruction per student; there may have been some students who received more instruction and some who received less but each student should be counted only once for state funding purposes.
School divisions that operate year-round schools may include students who were remediated during intersession periods of the year-round school term in the Excel data collection template. Students who were remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year.
For example, students who were remediated during the intersession periods of 2007‑2008 year-round school terms that occurred from July 2007 through June 2008 or September 2007 through August 2008 should be reported in the Excel data collection template for reimbursement from fiscal year 2009 remedial summer school funds. Just as with summer remediation programs, a student must be counted only once for the entire school year regardless of the number of intersession periods the student attended for remediation purposes.
Non-resident, foster care children described under Section 22.1-101.1, subsections A and B, Code of Virginia, that were served in the summer 2008 remedial program in your division may be included in the Excel data collection template for reimbursement from state remedial summer school funds. Like other students submitted for state reimbursement, these students must be counted only once in the Excel data collection template.
As required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20, school divisions must submit a remediation plan for the 2008 remedial summer school program (see Administrative Superintendent's Memorandum Number 2 dated February 1, 2008) before final fiscal year 2009 remedial summer school entitlements can be paid. An annual report, required by Board of Education regulation 8 VAC 20-630-50, covering the 2008 remedial summer school program is due to the Department of Education by September 12, 2008 (see Administrative Superintendent's Memorandum Number 24 dated July 25, 2008).
After the required remediation plans are received from school divisions and are verified by the department and the actual remedial summer school program enrollments are received from school divisions through the completed Excel data collection files and are approved by the department, the fiscal year 2009 remedial summer school entitlement will be paid in a single payment to school divisions based on the availability of state funds. In the event the calculated entitlements exceed the available state appropriation for fiscal year 2009, and additional state funding is not obtained during the year, final payments to divisions will be prorated.
Please e-mail the completed Excel data collection template to firstname.lastname@example.org, and mail the signed certification page to the department's budget office, no later than October 3, 2008. Questions regarding state remedial summer school funding should be directed to the