DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 34
August 22, 2008
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
Education of Children in Foster Care Fiscal Year 2009 Reimbursement of Fiscal Year 2008 Local Costs
Due: October 10, 2008
Chapter 879, 2008 Acts of Assembly, provides an additional state payment for the cost of prior year local operations, as determined by the Department of Education, for certain children placed in foster care.
The state funding is provided for pupils who are not residents of the school divisions that are providing their education and:
a) Who have been placed in foster care or other custodial care within the geographical boundaries of such school division by a
b) Who have been placed in an orphanage or children's home which exercises legal guardianship rights; or
c) Who are residents of
This appropriation also provides funding to support children with disabilities attending public schools who have been placed in foster care or other custodial care across jurisdictional lines, as provided by subsection B of Section 22.1-101.1, Code of Virginia.
State foster care funds are also available to school divisions that provided a remedial summer school program for foster children in summer 2008 (fiscal year 2009), pursuant to Section 22.1-253.13:1 C., Code of Virginia. This funding is intended to reimburse divisions for the local share of cost of providing remedial summer school services to foster children.
For fiscal year 2009, state payments for remedial summer school are based on the local share (using the composite index) of $464 per eligible foster care child enrolled as a remedial summer school pupil, subject to the availability of state funds. School divisions providing remedial summer school to foster children are entitled to this full per pupil amount for remedial summer school based on the number of reported foster care children who attend remedial summer school; however, this funding is provided through two different funding streams (i.e., remedial summer school funding and foster care funding) and must be claimed separately from each stream.
To obtain the state share of remedial summer school funding, eligible foster care students should be reported on the remedial summer school data collection for FY 2009 (summer 2008 program) as indicated in Administrative Superintendent's Memorandum Number 33, dated August 22, 2008. To obtain the local share of remedial summer school funding, the same number of eligible foster care students attending remedial summer school programs during summer 2008 and that are reported pursuant to Administrative Superintendent's Memorandum Number 33 should be reported on the data collection template accompanying this memorandum.
provides a detailed overview of the remedial summer school program and reporting requirements as required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20. These same program requirements also apply for remedial summer school programs attended by foster care children.
School divisions that choose to report eligible foster care students for the local share of remedial summer school funding must denote the foster child's enrollment in an approved remedial summer school program in the downloadable Excel data collection file provided by the department. When reporting eligible foster care students for remedial summer school funding, each eligible student that is served may only be counted once. Students should be counted in this manner regardless of whether they are served in one or more subject areas or in single or multiple sessions during the 2008 remedial summer school program. The funded per pupil amount is based on the average cost of 30 days of instruction per student. There may be students who received more instruction or some who received less, but each student should be counted only once for state funding.
Filing for State Funds
As with previous data collection templates, a downloadable Excel file has been created to facilitate the collection of data used in the reimbursement of local education costs for children in foster care. Instructions for accessing the Excel file are provided in Attachment B to this memorandum. The Excel file is located on the department's website and can be downloaded from the following address:
All of the forms required for reimbursement, including the division superintendent's certification form and specific instructions for entering data, are included in the Excel template.
All school divisions must complete the Excel template and return it to the Department of Education by October 10, 2008, even if no local education costs for qualifying foster care children were incurred by the division in fiscal year 2008 and no reimbursement is being requested from fiscal year 2009 state funds.
For school divisions not requesting reimbursement, only minimal data entry is required in the Excel template in order to generate the division superintendent's certification form indicating that no foster care student days are being claimed for state reimbursement.
Please submit the completed Excel file to the department via e-mail at firstname.lastname@example.org. Please return a hard copy of the certification form, signed by the division superintendent, to:
Attention: Budget Office
Both submissions (Excel file and signed certification form) are due no later than October 10, 2008.
The Department of Education will make all calculations and disburse fiscal year 2009 foster care entitlements to divisions after the data collected from the 2007-2008 Annual School Report Financial Section and this memorandum are received from all school divisions and verified by the department.
Questions concerning this data collection should be directed to the budget office at (804) 225-2025.