COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 52

March 7, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Local School Division Policies for Changing Students' Course Schedules

The Department of Education has recently received several inquiries regarding local division policies for students changing course schedules prior to the administration of the Standards of Learning (SOL) tests. In response to these inquiries, this memorandum is intended to serve as a reminder of guidance previously provided in INTERPRETIVE SUPTS. MEMO NO. 4, June 15, 2001. This memo stated in part:

It has come to our attention that there are practices in some local school divisions that may give an impression of improprieties with the Standards of Learning end-of-course assessments and the requirements for school accountability.

Students in middle and secondary schools who are enrolled in courses for high school credit for which there are end-of-course tests are expected to take the tests during the semester in which they are expected to complete the courses. INTERPRETIVE SUPTS. MEMO NO. 2, July 24, 1998, which stated that school divisions may develop and implement policies regarding changing schedules or dropping and adding courses for middle school students who take courses for high school credit, is equally applicable to policies regarding changing of schedules or adding/dropping courses by secondary school students.

The development and implementation of such policies is the responsibility of local school boards. In developing such policies, please avoid giving the impression that the requirements of the assessment and accountability programs are being circumvented. One such policy would be one that would allow the student to change his/her schedule or drop a course just before the test is scheduled to be administered.

 

Should you have questions, please contact the Office of Test Administration, Scoring, and Reporting at student_assessment@doe.virginia.gov or (804) 225-2107.

 

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