2008-2009 Student Record Collection

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 147

June 20, 2008

INFORMATIONAL

TO:

Division Superintendents

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

SUBJECT:

2008-2009 Student Record Collection

To comply with the information and reporting requirements for adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Department of Education has updated the Student Record Collection for the 2008-2009 school year. This ongoing data collection program continues to reduce the data reporting burden on school divisions and helps bring continuity and validity to all the enrollment-based collections at the Department of Education.

Beginning with the 2008-2009 school year, the Student Record Collection will include five new elements. These elements include:

Unexcused Absences
Homeless Code
Neglected/Delinquent Code
Full-Time Virtual Program Code
Foster Care Flag

School divisions are strongly encouraged to begin using the state-defined four-digit entry and exit codes during the 2008-2009 school year. Beginning in the 2009-2010 school year, the state-defined four-digit entry and exit codes will be required on the Student Record Collection.

All students with at least one day of membership in any Virginia public school must be reported on the student record collection. Detailed instructions and other resources for the 2008-2009 Student Record Collection can be found at:

http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html

Questions relating to the Student Records Collection should be directed to Educational Applications at ResultsHelp@doe.virginia.gov or (804) 786-3112 (option 4).

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