DEPARTMENT OF EDUCATION
P.O.
SUPTS. MEMO NO. 152
June 27, 2008
|
TO: |
Division
Superintendents |
|
FROM: |
Billy K.
Cannaday,Jr. Superintendent
of Public Instruction |
|
SUBJECT: |
Transmittal
of Statement of Administrative Impact and Projected Costs of Implementation
for the Promulgation of the Proposed Amendment to Regulation Governing Reduction of State Aid When the Length of the
School Term is Below 180 Teaching Days or 990 Teaching Hours |
As part of
its responsibility for promulgating new regulations or revisions to existing
regulations, the Board of Education is required to develop a statement of the
administrative impact and projected cost to school divisions of implementing
and complying with such regulations. The
Board and the Department of Education are required to send a copy of the
statement to each division superintendent.
The Board of
Education promulgated the Regulations
Governing Reduction of State Aid When the Length of the School Term is Below
180 Teaching Days or 990 Teaching
Hours, 8 VAC 20-521-10 et seq., in response to 22.1-98 of the Code of Virginia. They became effective on September 15, 2006.
The
regulations, at 8 VAC 20-521-60, require local school division superintendents
to certify by April 15 of each school year that they have read and complied
with the provisions of the regulations and are implementing a plan for making
up any missed time that has not been waived in accordance with the regulations.
Currently,
the Virginia Department of Education requires local school boards and
superintendents to submit several reports and certifications throughout the
school year. In an effort to make the
system of reporting and certifying more effective and efficient, many of the
reports and certifications are available online and may be completed and sent
to the department via electronic mail.
In a further effort to assist both the school division superintendents
and department staff, some of these reports and certifications are being
combined.
The proposed
amendment to these regulations will revise the language of 8 VAC 20-521-60
noted above by eliminating the April 15 deadline and inserting annually, at a
time and in a form prescribed by the Virginia Department of Education. The revision will permit the required
certification to be added to the Collection of Data Relative to Compliance with
the Standards of Quality and Other Certifications, which is due by the end of
May each year.
Administrative
Impact and Projected Costs of Implementation
The Regulations Governing Reduction of State Aid
When the Length of the School Term is Below 180 Teaching Days or 990 Teaching Hours were promulgated by
the Board of Education to comply with 22.1-98 of the Code of Virginia.
As noted
above, the regulations, at 8 VAC 20-521-60, require local school division
superintendents to certify by April 15 of each school year that they have read
and complied with the provisions of the regulations and are implementing a plan
for making up any missed time that has not been waived in accordance with the
regulations. The proposed change should have
a positive administrative impact on school divisions because it will permit
this certification to be added to the Collection of Data Relative to Compliance
with the Standards of Quality and Other Certifications, which is due by the end
of May each year, thus eliminating this as a separate certification
requirement.
There is no
projected cost to the implementation of this change because it will eliminate a
separate certification and permit its combination with another certification
that is already required.