COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 152

June 27, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday,Jr.

Superintendent of Public Instruction

 

SUBJECT:

Transmittal of Statement of Administrative Impact and Projected Costs of Implementation for the Promulgation of the Proposed Amendment to Regulation Governing Reduction of State Aid When the Length of the School Term is Below 180 Teaching Days or 990 Teaching Hours

 

As part of its responsibility for promulgating new regulations or revisions to existing regulations, the Board of Education is required to develop a statement of the administrative impact and projected cost to school divisions of implementing and complying with such regulations. The Board and the Department of Education are required to send a copy of the statement to each division superintendent.

 

The Board of Education promulgated the Regulations Governing Reduction of State Aid When the Length of the School Term is Below 180 Teaching Days or 990 Teaching Hours, 8 VAC 20-521-10 et seq., in response to 22.1-98 of the Code of Virginia. They became effective on September 15, 2006.

 

The regulations, at 8 VAC 20-521-60, require local school division superintendents to certify by April 15 of each school year that they have read and complied with the provisions of the regulations and are implementing a plan for making up any missed time that has not been waived in accordance with the regulations.

 

Currently, the Virginia Department of Education requires local school boards and superintendents to submit several reports and certifications throughout the school year. In an effort to make the system of reporting and certifying more effective and efficient, many of the reports and certifications are available online and may be completed and sent to the department via electronic mail. In a further effort to assist both the school division superintendents and department staff, some of these reports and certifications are being combined.

 

The proposed amendment to these regulations will revise the language of 8 VAC 20-521-60 noted above by eliminating the April 15 deadline and inserting annually, at a time and in a form prescribed by the Virginia Department of Education. The revision will permit the required certification to be added to the Collection of Data Relative to Compliance with the Standards of Quality and Other Certifications, which is due by the end of May each year.

 

Administrative Impact and Projected Costs of Implementation

 

The Regulations Governing Reduction of State Aid When the Length of the School Term is Below 180 Teaching Days or 990 Teaching Hours were promulgated by the Board of Education to comply with 22.1-98 of the Code of Virginia.

 

As noted above, the regulations, at 8 VAC 20-521-60, require local school division superintendents to certify by April 15 of each school year that they have read and complied with the provisions of the regulations and are implementing a plan for making up any missed time that has not been waived in accordance with the regulations. The proposed change should have a positive administrative impact on school divisions because it will permit this certification to be added to the Collection of Data Relative to Compliance with the Standards of Quality and Other Certifications, which is due by the end of May each year, thus eliminating this as a separate certification requirement.

 

There is no projected cost to the implementation of this change because it will eliminate a separate certification and permit its combination with another certification that is already required.

 

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