COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 171

August 1, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Career and Technical Education Equipment Entitlements and Forms for Fiscal Year 2009

 

State funding for equipment allocations for Career and Technical Education (CTE) is decreased from $2,300,000 to $1,800,000 for fiscal year 2009. Attachments A, B and C contain the career and technical education state equipment allocations, regional center state equipment allocations, and the reimbursement form for fiscal year 2009.

 

The base allocation was decreased to $2,000, with the remainder of the funding distributed on the basis of student enrollment in secondary career and technical education courses.

 

School divisions will be reimbursed 100 percent for local equipment expenditures claimed, up to the approved state funds entitlement amount. School divisions must first use their entire state equipment allocation before using any Perkins federal equipment funds.

 

Perkins federal equipment reimbursement requests will not be processed and approved for payment in OMEGA unless all state equipment funds have been spent.

 

State funds received for secondary career and technical education equipment must be used to supplement, not supplant, any funds currently provided for secondary career and technical education equipment within the division. Prior year data for local expenditures is required on the first reimbursement request.

 

Reimbursements may be submitted for the equipment listed in the Recommended Equipment Approved for Career and Technical Education Programs, 2008 edition, which can be found on the Department of Education's Web page at http://www.pen.k12.va.us./VDOE/Instruction/CTE/regulations/equipment.html. All other purchased equipment must have a letter of prior approval from a Department of Education career and technical education program area specialist. Invoices are not to be submitted with requests, but must be maintained at the division level for audit purposes.

 

Equipment purchase reimbursement request forms must be submitted to W. Terry Dougherty, grants administrator, career and technical education, prior to June 13, 2009. Reimbursement for regional centers will be made to the school division serving as the fiscal agent for the regional center.

 

An inventory of equipment purchased with career and technical education funds must be kept for all purchased items. Record/Item Numbers can be referenced from the Recommended Equipment Approved for Career and Technical Education Programs document under the individual program service number headings. The itemized list and invoices for each program service showing the total amount claimed on the reimbursement request must be on file at the division level for audit purposes.

 

Questions concerning eligible equipment may be addressed to George Willcox, CTE coordinator, via e-mail at George.Willcox@doe.virginia.gov or telephone at (804) 225-2839 for agricultural education, health and medical sciences, trade and industrial education, and technology program areas. Anne Rowe, CTE coordinator, may be reached via e-mail at Anne.Rowe@doe.virginia.gov or telephone at (804) 225-2838 for business and information technology, career connections, family and consumer sciences, and marketing program areas.

 

Questions concerning fiscal year 2009 entitlements and the equipment reimbursement process may be addressed to W. Terry Dougherty, CTE grants administrator, via e-mail at Terry.Dougherty@doe.virginia.gov or telephone at (804) 225-3349.

 

BKCJr/EMR/sgj

 

Attachments

 

a. State Equipment Allocation by School Division (PDF)

b. State Equipment Allocation by Regional Center (PDF)

c. State Equipment Allocation Reimbursement Request (PDF)