COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 189

August 15, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Career and Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Entitlements and Forms for June 2008 and School Year 2008-2009

 

The State funding for student credentialing for Career and Technical Education (CTE) is $1,065,133 for fiscal year 2009. Division allocations for reimbursement are based on a funding formula (Attachment A). The initial allocation is $4.79 per student enrolled in career and technical education classes eligible for industry certification examinations, licensure tests, and occupational competency assessments (NOCTI). This figure varies from year to year.

 

The student credentialing reimbursement is restricted to those industry certification examinations, licensure tests, or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option.

 

A list of Board-approved assessments may be found at: http://www.doe.virginia.gov/VDOE/Instruction/CTE/certification/Board_Approved_Credentials.pdf. Perkins funds reimbursement will not be made for any industry certification examinations, licensure tests, or occupational competency assessments unless the school division has used its entire allocation of state funds. Reimbursement may be requested if students have personally paid for industry certification examinations, licensure tests, or occupational competency assessments, and the educational entity has reimbursed the student for such costs.

 

Student credentialing reimbursement requests and testing data (Attachment B) for student credentialing tests that were taken between June 1 and June 30, 2008, must be submitted to the department no later than December 12, 2008. These expenditures must cover examinations and assessments that were taken by students no later than June 30, 2008.

 

Student credentialing reimbursement requests and testing data (Attachment B) for school year 2008-2009 must be submitted (Attachment B) to the department no later than June 12, 2009. These expenditures must cover examinations and assessments that were taken by students during school year 2008-2009, but not later than May 31, 2009.

 

Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state law governing the retention of financial records.

 

If you have questions concerning entitlements or the industry certification examination reimbursement process, contact CTE Grants Administrator, W. Terry Dougherty via e-mail at Terry.Dougherty@doe.virginia.gov or telephone

(804) 225-3349.

 

For information about a specific industry certification or any related issue, contact Specialist for Industry Certification, Gordon Creasy via e-mail at

Gordon.Creasy@doe.virginia.gov or telephone (804) 225-2057.

 

 

BKCJr/EMR/sgj

 

Attachments

a. Division Allocations for Reimbursement (PDF)

b. Student Credentialing Reimbursement Requests and TestingData (PDF)