COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 199

August 29, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Billy K. Cannaday, Jr.

Superintendent of Public Instruction

 

SUBJECT:

Virginia Department of Health Student Immunization Status Report

 

The Virginia Department of Education has been asked by the Virginia Department of Health (VDH), Office of Epidemiology, Division of Immunization, to remind school divisions that kindergarten and 6th grade student immunization data must be collected from each Virginia public school for the school year 2008-2009.

 

The Virginia Board of Health Regulations for the Immunization of School Children require:

 

Each admitting official shall, within 30 days of the

beginning of each school year of entrance of a student,

or by October 15 of each school year, file with the

State Health Department through the health department

for his locality, a report summarizing the immunization

status of students in his school. This report shall be

filed on Form SIS 3, the Student Immunization Status

Report, and shall contain the number of students

admitted to that school with documentary proof of

immunization, the number of students who have been

admitted with a medical or religious exemption, and

the number of students who have been conditionally

admitted.

 

It is requested that all schools use the electronic Web-based reporting system. Detailed instructions for filling out the electronic form may be accessed at: http://www.vdh.virginia.gov/SIS/Instructions%20for%20Submitting%20SIS%20Report.pdf.

 

The report form can be completed online by going to the Virginia Department of Health's website at: http://www.vdh.virginia.gov/sis. The Department of Health has made modifications to the system for more efficient reporting. The password for public schools will be: pub*2008.

 

Please have the principal of each school that enrolls kindergarten and 6th grade students complete the status report on or before October 15, 2008. Should you have additional questions, please contact Dr. Sandra Sommer, Division of Immunization, at (804) 864-8076 or Sandra.sommer@vdh.virginia.gov, or Tia Campbell, school health specialist, at (804) 786-8671 or Tia.campbell@doe.virginia.gov.

 

BKCJr/tbc