DEPARTMENT OF EDUCATION
SUPTS. MEMO NO. 199
August 29, 2008
Billy K. Cannaday, Jr.
Superintendent of Public Instruction
Department of Education has been asked by the Virginia Department of Health
(VDH), Office of Epidemiology, Division of Immunization, to remind school
divisions that kindergarten and 6th grade student immunization data
must be collected from each
Each admitting official shall, within 30 days of the
beginning of each school year of entrance of a student,
or by October 15 of each school year, file with the
State Health Department through the health department
for his locality, a report summarizing the immunization
status of students in his school. This report shall be
filed on Form SIS 3, the Student Immunization Status
Report, and shall contain the number of students
admitted to that school with documentary proof of
immunization, the number of students who have been
admitted with a medical or religious exemption, and
the number of students who have been conditionally
It is requested that all schools use the electronic Web-based reporting system. Detailed instructions for filling out the electronic form may be accessed at: http://www.vdh.virginia.gov/SIS/Instructions%20for%20Submitting%20SIS%20Report.pdf.
The report form can be completed online by going to the Virginia Department of Health's website at: http://www.vdh.virginia.gov/sis. The Department of Health has made modifications to the system for more efficient reporting. The password for public schools will be: pub*2008.
Please have the principal of each school that enrolls kindergarten and 6th grade students complete the status report on or before October 15, 2008. Should you have additional questions, please contact Dr. Sandra Sommer, Division of Immunization, at (804) 864-8076 or Sandra.firstname.lastname@example.org, or Tia Campbell, school health specialist, at (804) 786-8671 or Tia.email@example.com.