COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 304

December 19, 2008

INFORMATIONAL

TO:

Division Superintendents

 

FROM:

Patricia I. Wright

Superintendent of Public Instruction

 

SUBJECT:

Annual Safe and Drug-Free Schools and Communities Act (SDFSCA) Program Progress Report for 2007-2008

 

The purpose of this memo is to notify you of a change in the procedure for submitting the annual Safe and Drug-Free Schools and Communities Act (SDFSCA) program progress report. The change will require school division Single Sign-on for Web Systems (SSWS) Account Managers to update permissions in order to provide SDFSCA Coordinators electronic access to the report.

 

Safe and Drug-Free Schools and Communities Act program progress data must be collected annually from school divisions. Authorization for collecting these data is directed by Section 4116 of the No Child Left Behind Safe and Drug-Free Schools and Communities Act, Title IV Part A, which requires states to collect information on state and local programs conducted with assistance through the SDFSCA.

 

Information collected from school divisions is used by the Virginia Department of Education in reports to the United States Department of Education and to assist in state-level development of training, technical assistance, and other support for prevention programs.

 

The Principles of Effectiveness require benchmark evaluations of SDFSCA programs and use of these data to strengthen programs. Outcome and formative information derived from the 2007-2008 SDFSCA application measurable objectives must also be reported.

 

Changes to the 2007-2008 progress report. In past years, the Virginia Department of Education has worked with outside contractors to collect and analyze data for the progress report. In an effort to maximize limited resources, the data will now be collected through a data entry port on the SSWS website. The site is now open to begin entering information. The link to the website is https://p1pe.doe.virginia.gov/ssws/login.page.do. Paper copies are not accepted.

 

SDFSCA Coordinators will need to obtain access to the Safe and Drug-Free Progress Report by contacting the school division's SSWS Account Manager. Your school division's SSWS Account Manager will need to update permissions in order for the SDFSCA Coordinator to access the Safe and Drug-Free Progress Report. An e-mail has been sent to all SDFSCA Coordinators and SSWS Account Managers to share this information.

 

The 2007-2008 progress report will be due Friday, February 6, 2009. Attached is a copy of the online progress reporting format and instructions. If you have questions or need additional information, please contact Dr. Susan FitzPatrick, grants & reports manager, by e-mail at susan.fitzpatrick@doe.virginia.gov or telephone (804) 225-2897.

 

PIW/SF/nc

 

Attachment

 

a. (SDFSCA) Progress Report Form Instructions (PDF)