Superintendent's Memo #041-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

February 20, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Career and Technical Education Federal Perkins Act Carry-Over Allocations for Rural School Divisions for the Period July 1, 2008, Through June 30, 2009

The Department of Education is pleased to again provide rural school divisions with additional local allocations for Career and Technical Education Federal Perkins Grant Fiscal Year 2007 carry-over funds based on the federal formula.

Please refer to Attachment A for the additional carry-over funding allocations. These additional funds will be distributed on a reimbursement basis, based on actual expenditures incurred. All funds must be encumbered by June 30, 2009.

Each school division must submit a revised, separate CTEMS 2B and 2C of the School Year 2007-2008 local plan, prior to expenditure of these additional Perkins dollars.

These carry-over funds must be expended prior to any current allocated 2008-2009 Perkins funds. There is no provision for the Perkins Fiscal Year 2007 carry-over funds to be carried over to the next school year.

If you have any questions concerning submitting a revised School Year 2007-2008 local plan, please contact Anne Rowe, career cluster coordinator, career and technical education, via e-mail Anne.Rowe@doe.virginia.gov or telephone (804)225-2838, or George Willcox, career cluster coordinator, career and technical education, via e-mail George.Willcox@doe.virginia.gov or telephone (804)225-2838.

Budget transfer and reimbursement requests for this program must be made through the Single Sign-on Web Application System (SSWS) for the Online Management of Education Grant Awards (OMEGA). If you do not have access to this system, please e-mail Omega.Support@doe.virginia.gov to establish your user permission. All expenditures must be consistent with the approved revised local plan.

School divisions requiring reimbursement payment by June 30, 2009, must submit their OMEGA requests for reimbursement by June 5, 2009. All other division final requests for reimbursement must be received by September 2, 2009, based on actual expenditures incurred, which must have been encumbered by June 30, 2009.

If you have questions concerning the funds allocations or the cutoff date for expending funds, contact W. Terry Dougherty, grants administrator, via e-mail Terry.Dougherty@doe.virginia.gov or telephone (804)225-3349.

PIW/WTD/sgj

Attachment

a. 2007-2008 Perkins Carry-Over Funds Secondary Program Allocations for Rural School Divisions Available Through June 30, 2009 (PDF)