Superintendent's Memo #114-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

April 24, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Certification of DUNS Number and Registration in CCR for Stimulus Reporting

In Appendix 9 of the updated OMB Implementation Guidance for the American Recovery and Reinvestment Act (ARRA), dated April 3, 2009, OMB emphasizes that Section 1512 (h) of the ARRA requires recipients of ARRA funds to register in the Central Contractor Registration (CCR) database. Because recipients (e.g., Virginia Department of Education) must report information on their first-tier contracts and awards, the proposed guidance establishes a requirement for sub-recipient (e.g., local education agencies) registration in the CCR as a way to help ensure consistent reporting of data about each entity and thereby make the data more useful to the public. Without this requirement, multiple recipients doing business with the same entity may use different variations of the entity’s name, address, or parent organization when they each report on their awards to the entity. A Dun and Bradstreet Universal Numbering System (DUNS) Number is one of the requirements for registration in the CCR, because the federal government has adopted the use of DUNS numbers to track how federal grant money is allocated. If your school division submits any applications directly to the federal government via Grants.gov, registration with the CCR was required, and no additional action should be necessary.

If your chief financial officer does not know your DUNS number or needs to register for one, he or she should visit Dun & Bradstreet at http://fedgov.dnb.com/webform/displayHomePage.do. Your chief financial officer should receive DUNS number information online the same day.

If you are not already registered with the Central Contractor Registration (CCR), your chief financial officer can apply by phone (1-888-227-2423) or register online at http://www.ccr.gov. CCR has developed a handbook
( http://www.ccr.gov/handbook.asp ) to help with the process. This process should take one to three business days.

In order to meet federal reporting deadlines, the Virginia Department of Education must ask that you send a hard copy and e-mail copy of the attached Excel certification form providing your DUNS number and certification that current registration in the Central Contractor Registration (CCR) will be maintained during the period in which you have active ARRA awards. The hard copy and e-mail copy of the certification form is due to the department by May 22, 2009. Please e-mail the Excel form to marie.williams@doe.virginia.gov. Please send the signed hard copy form to:

Marie G. Williams, Accounting Director
Virginia Department of Education
P. O. Box 2120
Richmond, VA 23218-2120

I appreciate your assistance with this matter. If you have any questions, please contact Marie Williams, accounting director, at (804) 225-2040 or via e-mail at marie.williams@doe.virginia.gov.

PIW / MGW / dha

Attachment

a. Certification of DUNS Number and Current Registration with the Central Contractor Registration (XLS)