Superintendent's Memo #160-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

June 12, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2008-2009 Driver Education Status Questionnaire and 2009-2010 Fee for the Laboratory Phase of Driver Education


The driver education laboratory information submitted on the attached status questionnaire will be used to ensure program compliance in accordance with §22.1-205 of the Code of Virginia and to identify school divisions eligible to receive Driver Education funds in school year 2009-2010.

Please ask your principals to complete Attachment A, the 2008-2009 Status Questionnaire Form, and send it to the appropriate person in your finance office for use in completing Attachment B and the new "2009-2010 Fee for the Laboratory Phase of Driver Education" form (see below).

Item 140.C.5.e.2, Chapter 781, 2009 Virginia Acts of Assembly, states:

"Local school boards may charge a per pupil fee for behind-the-wheel driver education provided, however, that the fee charged plus the per pupil basic aid reimbursement for driver education shall not exceed the actual average per pupil cost...."

To ensure compliance with state regulations, please complete Attachment B. To request approval to charge a fee for behind-the-wheel driver education taught during the 2009-2010 regular school year, please complete "2009-2010 Fee for the Laboratory Phase of Driver Education," which will be posted to the DOE home page under DOE Offices – Finance – Accounting no later than July 1, 2009. This form will be very similar to page 2 of Attachment B completed in prior years, but will include the basic aid payments distributed for behind-the-wheel driver education for fiscal year 2009. As in the past, the fee charged for fiscal year 2010 must not exceed the difference between the average per pupil cost for fiscal year 2009, and the calculated per pupil reimbursement from basic aid for fiscal year 2009.

To ensure compliance with state regulations, all school divisions should submit Attachments A and B, and the "2009-2010 Fee for the Laboratory Phase of Driver Education" form, if applicable, no later than July 17, 2009.

As you may know, the 2007 General Assembly amended §22.1-205 of the Code of Virginia to include:

"In addition to the fee approved by the Board of Education pursuant to the appropriation act that allows local school boards to charge a per pupil fee for behind-the-wheel driver education, the Board of Education may authorize a local school board's request to assess a surcharge in order to further recover program costs that exceed state funds distributed through basic aid to school divisions offering driver education programs. Each school board may waive the fee or the surcharge in total or in part for those students it determines cannot pay the fee or surcharge."

If you have any questions about charging a fee or assessing a surcharge for the laboratory phase of driver education, please contact Marie Williams, director of accounting, by e-mail at Marie.Williams@doe.virginia.gov, or by telephone at (804) 225-2040. If you have any other questions related to driver education, please contact Vanessa Wigand, principal specialist for health education, physical education, and driver education, Office of Middle and High School Instruction, by e-mail at Vanessa.Wigand@doe.virginia.gov or by telephone at (804) 225-3300.

PIW / VW / yba


Attachments

a. Driver Education Status Questionnaire Form (Word)

b. Fee for Behind-The-Wheel Driver Education Form (Word)

c. Driver Education Funds 2009 Adjustment Only Spreadsheet (XLS)