Superintendent's Memo #161-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

June 12, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Course Enrollment Data Collection (CEDC)
DUE: September 15, 2009


Virginia's P-16 Council, Virginia's Honor Schools Grant, and the National Center for Public Policy and Higher Education are established initiatives with indicators focused on assessing students' preparedness for success following high school. To assist the Commonwealth in supporting these initiatives, the Virginia Department of Education will collect student-level course enrollment data again this year. Data gathered from this collection will also be used to complete the Council of Chief State School Officers' annual State Indicators of Science and Mathematics Education survey.

All middle and high school mathematics and science courses, of which the student has taken a minimum of 20 hours, between July 1, 2008 and June 30, 2009, should be reported.

The Course Enrollment Data Collection application will be open, after an error-free End-of-Year Student Record Collection. The signed verification report should be faxed to Education Applications at (804) 786-0101, by September 15, 2009. Early submission is encouraged. Instructions for completing and submitting the data, a list of the course assignment codes and the tab-delimited layout can be found on the Virginia Department of Education's website at http://www.doe.virginia.gov/info_management/data_collection/student_record_collection/index.shtml.

For questions or comments regarding the middle and high school science courses, please contact Paula Klonowski, science coordinator, Office of Middle and High School Instruction, by e-mail at Paula.Klonowski@doe.virginia.gov, or by telephone at (804) 371-0249. For questions or comments regarding middle and high school mathematics courses, please contact Deborah Bliss, mathematics coordinator, Office of Middle and High School Instruction, by e-mail at Deborah.Bliss@doe.virginia.gov, or by telephone at (804) 786-6418. Questions regarding the data collection process should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112.

PIW / SMW / vlm