COMMONWEALTH of VIRGINIA
Department of Education
July 10, 2009
TO: Division Superintendents
FROM: Patricia I. Wright, Superintendent of Public Instruction
As approved by the United States Department of Education for the calculation of adequate yearly progress (AYP) for the 2009-2010 school year (based on assessments administered in 2008-2009), Virginia will use 50 or 1 percent (capped at 200) of the enrolled student population, whichever is greater, as the "minimum n" for purposes of calculating AYP and applying the 95 percent participation rate requirement at the state, division, and school levels.
Virginia uses the three most recent years of statewide assessment data to automatically calculate the pass rate to determine if a "small n school" met the Annual Measurable Objectives. A "small n school" that meets the Annual Measurable Objectives in reading and mathematics using this method will make AYP. A school that does not make AYP by using this method will be declared To Be Determined (TBD) on the reports provided to school divisions.
Schools labeled TBD may submit a body of evidence to their school division for consideration. Based on the evidence submitted, the division superintendent will make an AYP determination for the school and forward that decision, with an explanation for its basis, to the Virginia Department of Education within 15 business days of the school receiving official notice of its AYP accountability decision or no later than September 11, 2009, for validation and inclusion in statewide data reports. The Department will consider the school division's recommendation for the AYP status of Title I schools, but ultimately it will make the final decision for Title I schools. If no evidence is submitted to the Department on behalf of a school by September 11, 2009, that school will not make AYP.
Attachment A contains guidelines that school divisions should follow in determining the AYP status for its "small n schools," along with a form to submit the AYP determination to the Department of Education.
If you have questions or need additional information, please contact Becky Marable, reports and grants manager, by e-mail at Rebecca.Marable@doe.virginia.gov or at (804)371-0044.
PIW / RLM
a: Guidelines for Determining the Adequate Yearly Progress (AYP) of "Small n Schools" for School Year 2009-2010 (Word)