Superintendent's Memo #188-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

July 17, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Remedial Summer School Funding for Fiscal Year 2010 (Summer 2009 Program)
Due Date: September 25, 2009


State funding is provided in the 2008-2010 appropriation act (Chapter 781, 2009 Acts of Assembly) for those divisions that offered a qualifying remedial summer program in summer 2009 (fiscal year 2010) pursuant to Section 22.1-253.13:1 C., Code of Virginia. The Virginia Department of Education will collect data for the reimbursement of qualified remedial summer school programs using an Excel template. Instructions for accessing and completing the Excel data collection template are included as Attachment A to this memorandum.

In reporting qualifying students for state remedial summer school funding in the Excel data collection template, please note the following requirements:

School divisions that operate year-round schools may include students who were remediated during intersession periods of the year-round school term in the Excel data collection template. Students who were remediated during the intersession periods of year-round schools should be submitted for reimbursement in the reporting cycle that occurs in the subsequent fiscal year.

For example, students who were remediated during the intersession periods of 2008 2009 year-round school terms that occurred from July 2008 through June 2009 or September 2008 through August 2009 should be reported in the Excel data collection template for reimbursement from fiscal year 2010 remedial summer school funds. Just as with summer remediation programs, a student must be counted only once for the entire school year regardless of the number of intersession periods the student attended for remediation purposes.

Nonresident, foster care children described under Section 22.1-101.1, subsections A and B, Code of Virginia, that were served in the summer 2009 remedial program in your division may be included in the Excel data collection template for reimbursement from state remedial summer school funds. Like other students submitted for state reimbursement, these students must be counted only once in the Excel data collection template.

As required by Section 22.1-199.2, Code of Virginia, and Board of Education regulation 8 VAC 20-630-20, school divisions must submit a remediation plan for the 2009 remedial summer school program (see Superintendent's Memorandum Number 009-09 dated January 23, 2009) before final fiscal year 2010 remedial summer school entitlements can be paid. An annual report, required by Board of Education regulation 8 VAC 20-630-50, covering the 2008 remedial summer school program is due to the Department of Education by September 4, 2009, (see Superintendent's Memorandum Number 177-09 dated July 10, 2009).

After the required remediation plans are received from school divisions and are verified by the department and the actual remedial summer school program enrollments are received from school divisions through the completed Excel data collection files and are approved by the department, the fiscal year 2010 remedial summer school entitlement will be paid in a single payment to school divisions based on the availability of state funds. In the event the calculated entitlements exceed the available state appropriation for fiscal year 2010, and additional state funding is not obtained during the year, final payments to divisions will be prorated.

For divisions that request reimbursement for remedial summer school programs, state payments for fiscal year 2010 will be based on the state share of $466 per eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will be based on the composite index of local ability-to-pay for each school division.

School divisions that did not serve remedial summer school students in summer 2009 must return the Excel data collection template indicating that no state funding is requested for fiscal year 2010.

Please e-mail the completed Excel data collection template to k12budget@doe.virginia.gov, and mail the signed certification page to the department's budget office, no later than September 25, 2009. Questions regarding state remedial summer school funding should be directed to the Budget Office staff at (804) 225-2025.

PIW / srt

Attachment:

a. Instructions for Accessing the EXCEL Template (PDF)