Superintendent's Memo #204-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

July 31, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: 2008-2009 Title I School Improvement Data Collection
Due Date: September 11, 2009


In order to comply with the reporting requirements stipulated in Section 1111 (h)(4)(F) of the No Child Left Behind Act of 2001 (NCLB), school divisions with schools in Title I School Improvement must annually report information related to local implementation of school improvement sanctions.

The School Improvement Implementation Survey (SIIS) is a Web-based application that ensures accuracy in reporting of information related to Title I School Improvement. SIIS allows data synchronization with the End-of-Year Student Record Collection data submitted by July 15, 2009, as requested in Superintendent's Memorandum Number 152-09, dated May 29, 2009, located on the Virginia Department of Education's website at: http://www.doe.virginia.gov/administrators/superintendents_
memos/2009/152-09.shtml
.

SIIS will be available beginning Monday, August 3, 2009, at: https://p1pe.doe.virginia.gov/ssws/. Detailed instructions for completing the survey are on the website. The completion deadline is Friday, September 11, 2009.

The survey will require divisions to electronically enter school improvement data on Public School Choice (PSC), Supplemental Educational Services (SES), corrective action, planning for alternative governance, or implementing alternative governance for schools in Title I School Improvement in 2008-2009. Divisions with Title I schools in Year 2 or beyond of school improvement, schools participating in the SES pilot program, and schools with state approval to offer SES instead of choice are required to enter individual student SES data. Available individual student SES data from the 2008-2009 End-of-Year Student Record Collection will be automatically populated to SIIS. Additional individual student SES data are required (see Attachment A) and must be entered in SIIS using one of the following options: 1) manually entering the data; or 2) uploading the data in a tab delimited file.

After completing the survey, division superintendents must verify the report's accuracy and sign the verification form provided in the Web-based application. Signed verification forms should be faxed to Veronica Tate, Title I specialist, at (804) 371-7347, by Friday, September 11, 2009.

Users completing the survey will need to request access from their divisionwide Single Sign-on for Web Systems (SSWS) administrator. The SSWS administrators contact list is located on the Virginia Department of Education's website at: https://p1pe.doe.virginia.gov/ssws/sswswebapp/jsp/reports.jsp?report
_format=pdf&report_id=contactlist&applicSystemTypeId=26
.

For programmatic questions regarding the 2008-2009 School Improvement Implementation Survey, please contact Veronica Tate, Title I specialist, at Veronica.Tate@doe.virginia.gov or (804) 225-2904. For technical assistance with the survey, please contact Becky Marable, grants and reports manager, at Rebecca.Marable@doe.virginia.gov or (804) 371-0044.

PIW / VT / bm

Attachments:

a. Supplemental Educational Services (SES) Data Elements (PDF)