Superintendent's Memo #209-09

State seal, Commonwealth of Virginia

COMMONWEALTH of VIRGINIA
Department of Education

August 7, 2009

TO: Division Superintendents

FROM: Patricia I. Wright, Superintendent of Public Instruction

SUBJECT: Career & Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, & Occupational Competency Assessments Allocations & Reimbursement Request Forms for June 2009 & School Year 2009-2010


The State funding for student credentialing for Career and Technical Education (CTE) is $1,065,133 for fiscal year 2010 (school year 2009-2010). Division allocations for reimbursement are based on a funding formula (Attachment A). The initial allocation is $4.79 per student enrolled in career and technical education classes eligible for industry certification examinations, licensure tests, and occupational competency assessments (NOCTI). This figure remains the same as school year 2008-2009 based on the 2007-2008 enrollment data.

The student credentialing reimbursement is restricted to those industry certification examinations, licensure tests, or occupational competency assessments that have been approved by the Board of Education for the student-selected verified credit option.

A list of Board-approved assessments may be found at: http://www.doe.virginia.gov/instruction/career_technical/path_industry_certification/index.shtml.

Perkins funds reimbursement will not be made for any industry certification examinations, licensure tests, or occupational competency assessments unless the school division has used its entire allocation of state funds. The General Assembly has changed the state industry certification funding source from general funds to lottery funds for fiscal year 2010. The state industry certification funds will not be available for reimbursement payments until January 2010.

Reimbursement may be requested if students have personally paid for industry certification examinations, licensure tests, or occupational competency assessments, and the educational entity has reimbursed the student for such costs.

Student credentialing reimbursement requests and testing data (Attachment B) for student credentialing tests that were taken between June 1 and June 30, 2009, must be submitted to the department no later than December 11, 2009. These expenditures must cover examinations and assessments that were taken by students no later than June 30, 2009.

Student credentialing reimbursement requests and testing data (Attachment B) for school year 2009-2010 must be submitted (Attachment B) to the department no later than June 11, 2010. These expenditures must cover examinations and assessments that were taken by students during school year 2009-2010, but not later than May 31, 2010.

Documentation of any reimbursement claims must be retained in the school division and must be available for audit in accordance with state law governing the retention of financial records.

Questions concerning entitlements or the industry certification examination reimbursement process should be directed to the CTE Grants Administrator, W. Terry Dougherty via e-mail at Terry.Dougherty@doe.virginia.gov or telephone (804)225-3349.

For information about a specific industry certification or any related issue, contact the Specialist for Industry Certification, Gordon Creasy via e-mail at Gordon.Creasy@doe.virginia.gov or telephone (804) 225-2057.

BKS / EMR / sgj

Attachments:

a. FY 2010 (School Year 2009-2010) State Industry Certification Funding Allocation by School Division and Regional Center (PDF)

b. CTE State Industry Certification Reimbursement Request Form (PDF)